Financial Analyst/Grant Accountant

University Of Lynchburg•Lynchburg, VA

2d•Onsite

About The Position

The University of Lynchburg, a private, regional university in the beautiful foothills of the Blue Ridge Mountains in Central Virginia, is seeking applicants for a full-time Financial Analyst/Grant Accountant position. This position reports to, is supervised by, and evaluated by the Senior Accountant-Budget and Internal Reporting. The specific duties and responsibilities outlined in the position description, as well as the employee’s attitude and general work behavior, will be considered. The University seeks candidates who are committed to creating an environment that fosters a student-centered approach, develops the breadth of knowledge associated with liberal education, respects and supports diversity, equity, and inclusion, values and celebrates diverse faith traditions, and sustains close working relationships among faculty, staff, students, alumni, and community partners. Candidates must successfully pass a background check that is satisfactory to the University. The University of Lynchburg is dedicated to inclusive excellence and embraces diversity in its broadest sense, aiming to cultivate an inclusive, equitable, and safe campus climate grounded in mutual respect and understanding.

Requirements

Three or more years of general accounting and auditing experience.
Strong verbal communication skills, with the ability to communicate effectively via telephone and in professional inter-office interactions.
Strong written skills, including the ability to accurately respond to inquiries and prepare clear, professional correspondence and reports.
Strong accounting and analytical skills, with experience performing monthly reconciliations, preparing financial and operational reports, and supporting special projects and other assigned responsibilities.
Proficient in the use of Microsoft Excel for spreadsheets.

Responsibilities

Handles all accounting activity for externally funded grants, including developing and maintaining a listing of all grants, reporting requirements, and specific item checklists. Establishes and updates grant budgets annually. Analyzes grants, reviews them as needed, and meets regularly with grant managers to review activity. Requests or draws grant funds on a regular and timely basis. Handles all inquiries from other departments about budgets, account balances, and other grant-related activities. Prepares monthly, quarterly, and annual reports for grants and reimbursement requests. Oversees the calculation of the federal indirect cost rate (every 3-5 years).
Maintains and updates financial information for various activities, including recording revenue and expenses for summer conference programs, camps, Sports Camps, and Study Abroad. Coordinates accounting and billing for the State of VA for Governor’s School. Prepares the annual recycling/landfill report. Provides a detail of expenses incurred in the U.S. and foreign countries. Prepares the annual Personal Property Tax Report for the city and remits payment. Prepares monthly Campus Store sales tax remittance and journal entry. Records monthly and weekly Dining and Meal Plan journal entries. Prepares biweekly sales reports, commission entries, and check requests for On and Off-Campus Dining Vendors. Records catering invoices and reconciles catering accounts receivable. Prepares monthly sales and meals tax calculations and electronic remittance to the City of Lynchburg, County of Bedford, and state. Compiles Foreign Travel information for Schedule F of the Tax Form 990. Prepares annual 990-EZ for Historic Sandusky. Reviews and reconciles the Historic Sandusky bank account monthly. Oversees and handles transfers from Square for Athletics, Catering and Conferences, SWOB, and OLP. Prepares annual Litter Tax Report. Records Claytor Nature Center invoices and oversees payments.
Monitors and reconciles the University’s travel advance account on a regular basis. Reviews and creates Capital Projects within Project Management System via budgets provided by Capital Projects Manager. Reviews Capital Expenditures and Capital Projects to identify assets to be capitalized and depreciated or held in CIP quarterly. Determines appropriate Useful Life of New Capitalized Assets using reference data or industry standards. Maintains Assets within Fixed Asset Management Program, including adding new assets and removing disposed or sold assets. Records quarterly depreciation expense allocation entries.
Assists with the preparation for the University’s annual audit. Prepares other special reports and tax forms as needed. Follows up on unclaimed property in payroll, accounts payable, and student refunds. Prepares annual unclaimed property report to the state and remits payment. Prepares agency account deficit letters and follows up as needed. Keys Dining/Catering, Mailroom, ITR, Phone charges, and Facilities Management monthly interdepartmental charges and posts to the general ledger. Imports monthly purchasing card spreadsheet and reviews all purchasing logs, following up as needed. Invoices Hurt & Proffitt for electricity monthly. Acts as backup to the Accounts Payable department. Renews alcohol permit annually for the School of Science. Prepares NCAA sport camp payroll breakdown. Reviews sports camp insurance annually. Performs other duties as required.