Financial Aid Clerk

Eastern New Mexico University • Main Campus - Portales, NM

6d • Onsite

About The Position

Under limited supervision, this position trains and supervises the tracking, filing, and imaging of all documents necessary for the aid awarding process. The role involves overseeing weekly mailings of award notifications and missing information letters, logging, sorting, organizing, and electronically tracking documents, and supervising the deposit and reconciliation of scholarship checks. The clerk will monitor data entry accuracy and speed, maintain file storage, imaging, and retention, supervise file destruction, prepare routine mailings, and act as a backup for the reception function. Regular and predictable attendance is required, and other related duties may be assigned.

Requirements

• A high school diploma or an equivalent certificate
• A minimum of one year of experience directly related to the duties specified
• Knowledge in the use of standard office equipment, including typewriter, calculator, computer hardware, and software
• Strong interpersonal and communication skills
• Ability to work effectively with a wide range of constituencies in a diverse community
• Ability to work independently, exercise creativity, be attentive to detail, and maintain a positive attitude
• Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of work
• Must pass a pre-employment background check

Responsibilities

• Oversee weekly mailing of award notification and missing information letters to students
• Oversee logging in, sorting, organizing, electronic tracking, and filing of all documents necessary for the aid awarding process
• Oversee deposit and reconciliation of incoming scholarship checks to university accounts in conjunction with the scholarship specialist
• Monitor the level of accuracy and the speed with which information is entered into the database
• Maintain file storage, imaging, and retention
• Supervise file destruction
• Prepare routine mailings
• Act as a backup to the reception function
• Perform other related duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED