Financial Administrator, School of Engineering & Computer Science

Baylor University•Waco, TX

About The Position

The Financial Administrator works within the Business Office of a Baylor University school or division and reports to the Business Officer or designee. The role advances the university’s mission by gathering, analyzing, and interpreting financial information to process transactions efficiently and accurately. The administrator anticipates business needs and procures goods, services, and expenses for faculty, staff, and units while ensuring compliance with university policies, nonprofit accounting practices, and federal and state guidelines. The position serves as a primary point of contact, subject matter expert, and liaison for business activities involving assigned faculty, staff, and partners. It provides guidance on procurement, business controls, and processes, and supports division leadership. The successful candidate provides stewardship and management of university and grant funding by implementing effective financial processes and managing daily financial operations.

Requirements

Bachelor’s degree in accounting, finance, or a related field.
Three years of relevant experience.
Currently authorized to work in the United States on a full-time basis.

Nice To Haves

Master’s degree and five years of experience preferred; additional education or experience may be considered in lieu of one another.
Strong collaboration and customer service skills.
Ability to work independently and collaboratively and thrive in a fast-paced environment.
Discretion and high professional standards when handling confidential information.
Ability to multitask and prioritize workload.
Superior attention to detail.
Strong business acumen, organizational skills, and time-management skills.
Strong written and verbal communication skills.
Excellent analytical skills and proficiency in financial software.
Excellent interpersonal skills.
Ability to learn comprehensively.
Research administration experience is a plus.

Responsibilities

Serve as a subject matter expert on financial systems and University business policies and processes.
Obtain and maintain University-required system and business-process certifications.
Meet regularly with departmental leadership, faculty, and staff to review anticipated operational and grant-management needs related to transaction processing and approvals.
Act as a liaison between the Business Officer and departmental leadership to optimize financial transactions, including procurement and payment operations.
Process procurement requisitions for staff and faculty, ensuring compliance with purchasing policies, grant requirements, federal and state guidelines, accounting rules, requisition methods, and documentation requirements.
Process or review and approve faculty and staff expense reports and pre-travel authorizations for accuracy and compliance.
Process student payments in accordance with Baylor policies and ensure appropriate documentation and accounting.
Collaborate to resolve issues and support timely, accurate, and appropriate transaction processing.
Maintain current knowledge of financial systems and university and regulatory requirements, processes, and policies.
Recommend improvements to optimize policies and procedures.
Use reporting tools to monitor transaction status, accuracy, completeness, accounting information, trends, and key performance indicators.
Perform other duties as assigned.