Financial Administrator, School of Engineering & Computer Science

Baylor University•Waco, TX

About The Position

The Financial Administrator reports to the Business Officer or designee within the Business Office of a School or Division. The role advances Baylor University’s mission by gathering, analyzing, and interpreting financial information to process transactions efficiently and effectively. The administrator anticipates business needs and arranges procurement of goods, services, and expenses for faculty, staff, and units while ensuring compliance with university policies, nonprofit accounting practices, and federal and state guidelines. The position serves as the primary point of contact, subject matter expert, and liaison for business activities involving assigned faculty, staff, and partners. It provides guidance on procurement and business controls and processes, and supports division leadership. The Financial Administrator is responsible for stewardship and management of university and grant funding through effective financial processes and daily financial operations.

Requirements

Bachelor’s degree in accounting, finance, or a related field.
Three years of relevant experience.
Additional education or experience may be considered in lieu of one another.
Currently authorized to work in the United States on a full-time basis.
Strong collaboration and customer-service skills.
Ability to work independently and collaboratively in a fast-paced environment.
Discretion and high professional standards when handling confidential information.
Ability to multitask and prioritize workload.
Superior attention to detail.
Strong business acumen, organizational, and time-management skills.
Strong written and verbal communication skills.
Excellent analytical skills and proficiency in financial software.
Excellent interpersonal skills.
Ability to learn comprehensively.

Nice To Haves

Master’s degree.
Five years of experience.
Research administration experience.

Responsibilities

Serve as a subject matter expert on financial systems and University business policies and processes.
Obtain and maintain University-required system and business-process certifications.
Meet regularly with departmental leadership, faculty, and staff to review anticipated operational and grant-management needs related to transaction processing and approvals.
Liaise between the Business Officer and departmental leadership to optimize financial transactions, including procurement and payment operations.
Process procurement requisitions for staff and faculty in the assigned area, ensuring compliance with purchasing policies, grant requirements, federal and state guidelines, accounting requirements, requisition methods, and documentation standards.
Process or review and approve faculty and staff expense reports and pre-travel authorizations, ensuring accuracy and compliance with University policies, accounting requirements, expense types, and documentation standards.
Process student payments in accordance with Baylor policies, ensuring appropriate documentation and accounting.
Collaborate to resolve issues and ensure timely, accurate, and appropriate transaction processing in accordance with Baylor policies.
Maintain extensive knowledge of financial systems and current University and regulatory requirements, processes, and policies.
Recommend improvements to optimize policies and procedures.
Use reporting tools to monitor the status, accuracy, and completeness of financial transactions and accounting information, as well as trends and key performance indicators.
Perform other duties as assigned.