Financial Administrator, Mechanical Engineering

Boston University • Boston, MA

4d

About The Position

The Financial Administrator reports to the Finance Manager and supports the Department of Mechanical Engineering’s financial and administrative functions. The role collaborates with the department manager and department director to improve departmental processes and provides customer service to students, faculty, and external constituents.

The position coordinates departmental budgets and account activity, supports financial reporting and forecasting, handles procurement and purchasing, and assists with grant administration and business office operations. It also coordinates student worker hiring and onboarding, administers timesheets, tracks course-related labor charges, and provides payroll information for budget planning and proposal development.

Responsibilities

• Coordinate departmental budgets, monitor account activity, and maintain faculty discretionary accounts and budget systems in collaboration with the Finance Manager.
• Assist with projections and forecasts, prepare departmental journal entries, and create or update monthly and annual financial reports.
• Create office and departmental shopping carts and process purchases using University procurement cards or SAP.
• Serve as the department liaison for procurement inquiries, track purchases and deliveries, and coordinate with faculty and staff to meet departmental and course needs while staying within budget.
• Support grant administration through proposal development, financial reporting, budget reconciliation, purchase order closeouts, and expense approvals.
• Respond to finance and procurement inquiries; process orders and reimbursements; maintain audit- and grant-compliant records; and manage the department’s FedEx account and invoices.
• Assist with staff onboarding and training and identify opportunities to improve departmental workflows.
• Work with faculty to assess student staffing needs, post positions, coordinate hiring, and onboard graders, teaching assistants, and research assistants.
• Administer student worker timesheets in SAP, track hours billed to each course, and notify faculty of monthly charges to help prevent budget overruns.
• Use payroll data to support budget planning and proposal development.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed