Accounting Assistant – Accounts Payable & Bookkeeping

Diamond Braces • Englewood, NJ

4d • Hybrid

About The Position

We are hiring a Financial Administrator to support Accounts Payable, bookkeeping, QuickBooks, and financial document management. This role is ideal for someone who is organized, accurate, dependable, and comfortable working with invoices, vendor records, spreadsheets, and accounting systems.

Requirements

• Accounts Payable, bookkeeping, accounting, or finance administration experience preferred
• Strong attention to detail
• Strong organizational skills
• QuickBooks Online experience preferred
• Microsoft Excel experience
• SharePoint experience is a plus
• Reliable and able to meet deadlines
• Able to commute to Englewood, NJ

Responsibilities

• Support Accounts Payable and bookkeeping operations
• Enter, organize, and track vendor invoices
• Maintain vendor records and W-9 documentation
• Assist with vendor statements and payment inquiries
• Support bank and credit card reconciliation documentation
• Work within QuickBooks Online
• Scan and upload financial documents into SharePoint
• Maintain accurate electronic filing and naming standards
• Identify missing, duplicate, or incomplete records
• Support month-end accounting preparation

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) with Company Match
• Paid Time Off
• Paid Holidays
• Discounted orthodontic care for employees and eligible family members
• Career growth opportunities within Accounting and Finance
• Potential hybrid schedule after successful onboarding

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed