Financial Administrator | Graduate School

University of Notre Dame • Notre Dame, IN

2h • $60,000 • Onsite

About The Position

The Financial Administrator supports the financial operations of the University of Notre Dame Graduate School, helping enable graduate students and academic programs to thrive. Reporting to the Associate Director of Finance, this role oversees administration and processing of financial support for approximately 3,000 graduate students, including graduate stipends, tuition scholarships, and health insurance subsidies during academic-year and summer terms. The position works with campus partners and academic departments to ensure accurate and timely transactions, compliance with University policies and procedures, and responsive support for students and departmental administrators.

The Financial Administrator also coordinates professional development award funding, processes payments and travel expenses, and contributes to special projects and continuous improvement efforts. This is an on-site, two-year limited-term position ending December 15, 2028.

Requirements

• Bachelor’s degree in business, finance, or accounting preferred.
• 1–2 years of experience managing complex budgets.
• Strong verbal and written communication skills.
• Ability to convey complex financial issues in simple but accurate terms.
• Attention to detail.
• Ability to manage multiple projects and priorities.
• Ability to develop financial reports and provide analysis of the financial impact of various decisions.
• Aptitude for developing and implementing process improvements.
• Strong ethical standards and ability to work with sensitive or confidential information.
• Proficiency with MS Office products and Google suite, and ability to learn new systems.
• Understanding of the mission and values of a Catholic University founded by the Congregation of Holy Cross.

Nice To Haves

• Experience with University budgeting and financial tools, including Business Objects, Financial Compass, Tableau, GLez, and TravelND.

Responsibilities

• Serve as a resource for students, department coordinators, and campus partners on funding processes and account inquiries.
• Process, review, and document financial transactions in compliance with University policies and reporting requirements.
• Troubleshoot processing issues and coordinate with University offices to ensure accurate and timely resolution.
• Oversee review, tracking, and disbursement of professional development awards in partnership with Graduate School colleges and schools.
• Communicate funding guidelines and updates to academic and administrative stakeholders.
• Process payments and review travel expense reports for compliance with University guidelines.
• Support financial administration of graduate stipends, tuition scholarships, and health insurance subsidies for approximately 3,000 graduate students during academic-year and summer terms.
• Contribute to special projects and continuous improvement efforts supporting Graduate School financial operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level