Financial Administrative Coordinator

University of Pennsylvania Perelman School of Medicine

3d • Onsite

About The Position

Provide financial and operational support to the faculty, students, and staff of several cancer research oriented basic and translational science entities. This role includes day-to-day operational responsibilities that involve updating databases/ systems, accounting and assisting in financial transactions, supporting research operational activities, etc.

Requirements

• High School Grad/GE Degree and 3 to 5 years of experience or equivalent combination of education and experience is required.
• Two to three years of accounting/finance/business experience or combination of education and experience with knowledge in sponsored projects preferred.
• Experience working with varied financial systems preferred.
• Strong background in MS Office suite of products required, with a heavy focus on MS Excel.
• Strong interpersonal, organizational, and writing skills desired.
• Ability to maintain confidentiality with respect to highly sensitive data required.
• Ability to Communicate professionally with staff, faculty, and students
• Ability to manage competing deadlines required.
• Flexibility to learn new systems and adjust to new policies/procedures required.

Nice To Haves

• College coursework or degree preferred.

Responsibilities

• Provide general financial and operational support to the business office team
• Process journal entries; salary reallocations; review and approve purchase requisitions and Concur travel reimbursement requests, Manual Journals, Budget Journals
• Assist with Grant Progress Reports
• Preparation of monthly financial reports and encumbrance review
• Maintain department chart of accounts and consolidated business office and deliverables calendar
• Participate in the accounts payable function - ProCard use, relieving encumbrances, verifying costs, researching/resolving invoice holds
• Assist in data entry across systems that support business office activity
• Work in wide variety of secured systems; edit and create Excel spreadsheets
• Process documentation and perform general data entry
• Other duties and responsibilities as assigned

Benefits

• Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
• Flexible spending accounts for health care and dependent care expenses
• Tuition assistance for employees, spouses, and dependent children
• Generous retirement plans (Basic, Matching, and Supplemental)
• Substantial amount of time away from work
• Long-Term Care Insurance
• Wellness and Work-life Resources
• Professional and Personal Development resources
• Access to a wide range of University resources, cultural and recreational activities
• Discounts on arts and entertainment, transportation, mortgages, new cars, cellular phone service, movie tickets, and theme parks
• Flexible Work Hours
• Penn Home Ownership Services (forgivable loan for eligible employees)
• Adoption Assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED