Financial Administrative Coordinator

University of Pennsylvania

2d•$22 - $30•Onsite

About The Position

The position provides comprehensive financial, administrative, and operational support to ensure effective business office functions. This role is responsible for financial transaction processing, reporting, reconciliation, and supporting budgeting activities while maintaining compliance with organizational policies and procedures. The position requires strong attention to detail, excellent organizational skills, and the ability to interact effectively with a wide range of stakeholders.

Requirements

High School Grad/GE Degree and 5 to 7 years of experience or equivalent combination of education and experience is required.

Responsibilities

Manage and reconcile procurement card (PCARD) and meeting card transactions in accordance with established policies.
Enter, review, and process expense reimbursements in Concur, ensuring compliance with institutional guidelines.
Utilize Business Objects or similar reporting tools to reconcile financial data and identify discrepancies or anomalies.
Coordinate purchasing activities, including ordering goods and services and ensuring proper documentation.
Process supplier invoices and payments and assist with onboarding new vendors in the financial system.
Run and distribute monthly financial (BEN) reports to administrative units to support budget monitoring and decision-making.
Prepare and process journal entries with appropriate documentation and approvals.
Collaborate with internal and external stakeholders to support business office operations and resolve issues.
Compile faculty correspondence and assist in the preparation and coordination of budget books and related materials.
Provide support for budgeting processes, including data input and analysis using tools such as SmartView.
Respond to non-technical inquiries, troubleshoot issues, and route communications to appropriate contacts.
Distribute incoming mail and checks in a timely and secure manner.
Perform additional duties as assigned.

Benefits

excellent healthcare
tuition benefits for employees and their families
generous retirement benefits
a wide variety of professional development opportunities
supportive work and family benefits
a wealth of health and wellness programs and resources
comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
flexible spending accounts
tuition assistance
generous retirement plans
time away from work
long-term care insurance
wellness and work-life resources
professional and personal development resources
access to a wide range of University resources as well as cultural and recreational activities
discounts and special services
flexible work options
forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia
adoption assistance