Financial Administrative Assistant
About The Position
At Easterseals PORT Health (ESPH), our mission is rooted in empowering individuals and strengthening communities. We are seeking a detail-oriented and dependable Financial Administrative Assistant to provide administrative and clerical support to the Finance team, ensuring accurate financial documentation, timely processing of transactions, and efficient office operations. In this role, you’ll support daily accounting activities while maintaining confidentiality and attention to detail. As a Financial Administrative Assistant, you will provide essential administrative and clerical support to the Finance team. This includes ensuring accurate financial documentation, assisting with transaction processing, and maintaining efficient office operations. You will support accounts payable and receivable processes, maintain organized financial records, and assist with reporting and compliance activities. This role also serves as a front-facing point of contact for visitors, employees, and external partners, requiring professionalism, discretion, and strong communication skills.
Requirements
- High School Diploma or GED required
- Proficiency in Microsoft Excel, Word, and Outlook
- Strong attention to detail and organizational skills
- Ability to handle sensitive and confidential information with discretion
- Strong written and verbal communication skills
- Sensitivity and professionalism when interacting with individuals with disabilities or those seeking support
- Ability to remain in a stationary position for extended periods
- Frequent use of a computer and standard office equipment
- Ability to review documents for accuracy and perform basic data analysis
- Effective communication with internal and external stakeholders
Nice To Haves
- Associate degree in Accounting, Business Administration, or related field
- 1–3 years of administrative experience, preferably in a finance or accounting environment
Responsibilities
- Receive, open, and distribute incoming mail and financial correspondence to corresponding department
- Assist with accounts payable and accounts receivable administrative tasks
- Log cash receipts and scan supporting documentation for distribution to the Finance team
- Maintain accurate records of invoices, receipts, and financial documents
- Support preparation and organization of financial reports and schedules
- Support month-end and year-end closing activities, as needed
- Coordinate document retention and ensure compliance with internal controls
- Perform general administrative duties including copying, scanning, filing, and upkeep of office supplies
- Manage conference room calendars and meeting room setup
- Assist with corporate mailings such as printing, assembling, copying, and binding materials
- Serve as the first point of contact for visitors, clients, and employees, greet and direct as necessary
- Answer incoming calls and direct to the appropriate person or department for handling
- Retrieve messages from voicemail and route messages as needed
- Respond to internal and external inquiries appropriately and professionally
- Provide respectful, empathetic communication aligned with ESPH’s mission
Benefits
- Paid time off and paid holiday package
- Full benefits package including Medical, Dental, and Vision
- Company-paid Life and Disability Insurance
- 403(b) Retirement Plan
- Employee Assistance Program and legal services support
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
