Administrative Assistant Financial

WELLSPRING INC • Bangor, ME

1d • Onsite

About The Position

This role serves as an Administrative Assistant with a focus on financial and accounting tasks within an outpatient office setting. The position operates Monday through Friday, 8 a.m. to 4 p.m., and is classified as non-exempt. The Administrative Assistant works closely with the Director of Operations and administrative staff to manage key financial and accounting duties. Additionally, this role provides back-up support for receptionist services and assists clinical and administrative staff with various tasks. As part of a trauma-informed agency, the Administrative Assistant will support clients in their recovery from substance use and co-occurring disorders through role modeling and empathetic, trauma-informed support.

Requirements

• High school diploma, Associates Degree or Bachelors preferred
• Demonstrated experience with accounting and financial office tasks
• Ability to operate independently and proactively to accomplish tasks in a timely and accurate manner.
• Proficiency in accounting software, preferably Quickbooks.
• Experience with electronic medical records preferred
• Proficiency in Word and Excel.
• Ability to relate maturely and professionally with individuals and families affected by addiction and/or mental health disorders.
• Ability to protect client confidentiality in all aspects of work.
• Good organizational skills and attention to detail.
• Excellent telephone skills.
• A valid driver’s license and use of a car is necessary.

Nice To Haves

• Associates Degree or Bachelors preferred
• Experience with electronic medical records preferred

Responsibilities

• Assists the Director of Operations in closing monthly financials including preparing month end closure entries.
• Works proficiently in Quickbooks to key in entries, match up invoices, and conduct analysis of expenses.
• Works collaboratively with members of the front office staff.
• Travels between program sites, training, miscellaneous errands related to job and other meetings as required.
• Performs other duties as required by the Director of Operations, Accountant, and Executive Director.
• Serves as back-up for telephone and front-desk receptionist services.
• Supports clinical and administrative staff in various tasks as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED