Financial Accounting Coordinator - Bookkeeper

Eureka Ergonomic•Corona, CA

10h•$55,000 - $78,000•Onsite

About The Position

Eureka, LLC is seeking a Financial Accounting Coordinator to support day-to-day accounting operations. This role involves an active part in sales tax compliance, vendor compliance, financial documentation, and coordination with external accounting professionals. It is a hands-on position for an accurate, organized, and dependable individual comfortable with financial and tax-related processes. The role will primarily support Eureka Ergonomic, with some assistance for Eureka Modular's financial and back-office setup. The ideal candidate enjoys finding discrepancies, organizing information, following up on outstanding items, and ensuring financial records and compliance documentation are complete and accurate.

Requirements

Experience with QuickBooks Online, including bookkeeping and account reconciliation
Experience with sales tax setup, reporting, or compliance
Experience with TaxCloud or a similar sales tax automation platform
Understanding of multi-state sales tax and economic nexus concepts
Familiarity with W-9 and 1099-NEC processes
Strong attention to detail and accuracy
Excellent organization and follow-through
Ability to identify discrepancies, missing information, and incomplete documentation
Strong written and verbal communication skills
Ability to communicate professionally with management, vendors, internal teams, and external accounting professionals
Ability to learn company-specific financial systems and processes quickly
Bilingual English/Mandarin Chinese Required

Nice To Haves

California sales tax or CDTFA experience
Multi-state sales tax registration or compliance experience
Practical experience monitoring economic nexus
Experience tracking logistics, warehousing, delivery, or third-party costs
Experience working in a growing or multi-business organization

Responsibilities

Maintain day-to-day bookkeeping, account coding, and financial records in QuickBooks Online
Reconcile bank and credit card accounts and investigate discrepancies
Organize invoices, receipts, payments, revenue, costs, and supporting documentation
Support monthly financial reporting and month-end close activities
Prepare organized financial information for management and external accounting professionals
Track outstanding accounting items, missing documentation, and required follow-ups
Maintain accurate, organized, and traceable financial records
Maintain sales tax codes, rates, and jurisdictions in QuickBooks
Use TaxCloud or similar sales tax automation software to support multi-state sales tax processes
Monitor state economic nexus thresholds and assist in identifying registration requirements
Assist with state sales tax permit registrations and related documentation
Review and maintain exemption and resale certificates
Support sales tax filing and compliance processes
Maintain complete and audit-ready sales tax documentation
Collect and maintain vendor W-9 documentation
Monitor vendor payments for 1099 reporting purposes
Support preparation and filing of 1099-NEC forms
Maintain organized vendor tax records and supporting documentation
Follow up with vendors regarding missing or incomplete documentation
Coordinate financial information between the company and external CPAs
Organize documentation required for tax filings, financial reviews, and compliance matters
Follow up with internal teams, vendors, and accounting professionals on outstanding items
Identify missing information, discrepancies, and overdue items
Communicate matters requiring management attention in a clear and timely manner
Provide organized financial information to support professional accounting and tax work
Track logistics, warehousing, delivery, labor, and third-party costs
Prepare monthly cost comparisons and identify significant discrepancies or exceptions
Organize supporting documentation for claims and chargebacks
Track vendor quotations and cost/service comparisons for management review
Support financial coordination across Eureka Ergonomic and Eureka Modular as needed
Maintain organized and accessible financial documentation
Maintain action lists for missing information and outstanding items
Follow up with responsible parties to obtain required financial information
Help document and improve repeatable financial workflows and procedures
Support the development of organized financial processes as the company grows