Finance Support Specialist, Center for Global Engagement (Part-Time)

James Madison University • Harrisonburg, VA

9d • $22 - $23

About The Position

The Center for Global Engagement (CGE) at James Madison University is seeking a part-time Finance Support Specialist to provide day-to-day fiscal and administrative support across the Center. Working closely with the Finance Manager and Operations team, this role supports routine financial processing, reconciliations, purchasing, travel and reimbursements, financial records, and related fiscal activities. The specialist helps ensure processes are accurate, efficient, and compliant with university and state requirements while supporting the needs of an internationally focused office.

The role is suited to someone who is organized and detail-oriented, comfortable working with financial information and systems, helpful to colleagues navigating business processes, and willing to learn and problem-solve when standard processes do not readily fit international activities. The schedule is approximately 29 hours per week during regular business hours. This is a part-time wage position averaging up to 29 hours per week over a calendar year and does not include benefits. Employment is contingent on successful completion of a criminal background check.

Requirements

• Experience with financial, bookkeeping, accounting, administrative, purchasing, travel, or related business processes.
• Strong attention to detail and ability to maintain accurate, organized records.
• Strong organizational and time-management skills, including ability to manage multiple tasks and meet deadlines.
• Ability to follow established policies and procedures, exercise sound judgment in routine situations, and recognize when additional guidance is needed.
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Teams.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating effectively with colleagues and campus partners.
• Demonstrated professionalism and customer-service skills.

Nice To Haves

• Experience with fiscal or administrative processes in higher education, government, or another regulated environment.
• Experience with account reconciliation, purchasing, accounts payable, travel reimbursement, payroll, credit-card administration, or similar fiscal processes.
• Familiarity with PeopleSoft, Chrome River, eVA, or comparable financial and business systems.
• Experience maintaining financial spreadsheets, transaction records, and electronic documentation.
• Experience preparing financial or accounting forms and supporting documentation.
• Experience in a customer-service or support role involving financial policies, procedures, or business processes.

Responsibilities

• Prepare and process routine accounting and financial transactions, including accounting vouchers, transaction vouchers, local funds transfers, JMU Foundation reimbursement and payment documentation, deposits, budget forms, and other fiscal paperwork.
• Serve as a central contact for routine fiscal paperwork; check transactions for completeness and accuracy, track them through completion, and follow up on missing information, approvals, documentation, or routine processing issues.
• Review documentation for account information, approvals, business purpose, and supporting materials.
• Support payroll reallocations, personnel-related fiscal transactions, recurring charges, and other routine financial processes as assigned.
• Maintain departmental account information, transaction logs, spreadsheets, and other fiscal tracking tools.
• Complete assigned monthly account and small-purchase credit-card reconciliations, review documentation, research routine discrepancies, and coordinate corrections.
• Collect and organize receipts, invoices, business purposes, approvals, and other required documentation.
• Support purchasing through university systems and approved methods, including SPCC, eVA, vendor payments, registrations, and supplies.
• Prepare and support routine travel and reimbursement processes, including Chrome River pre-approvals and expense reports, documentation, and follow-up.
• Coordinate with Procurement, Accounts Payable, Cash and Investments, the University Business Office, and other university partners; refer complex questions, exceptions, unusual transactions, and higher-level financial decisions to the Finance Manager.
• Maintain organized electronic fiscal records, including scanning, indexing, naming, filing, and retaining documentation in accordance with university requirements.
• Assist with routine financial reports, spreadsheets, account tracking, and data collection for budget monitoring and reporting.
• Support maintenance of departmental org codes, signature authority information, fiscal calendars, procedures, and related records.
• Assist with financial and related administrative aspects of CGE events, programs, contracts, and special projects.
• Assist with documentation requested for internal reviews, audits, or other fiscal inquiries.
• Coordinate with CGE Operations staff and student employees who may assist with scanning, filing, records organization, data entry, or other fiscal-administrative tasks.
• Provide first-line assistance to CGE faculty and staff on routine purchasing, travel, reimbursement, payment, documentation, and established-procedure questions.
• Help colleagues identify appropriate forms, processes, timelines, and university resources.
• Communicate professionally with CGE colleagues, vendors, and university partners to resolve routine fiscal questions and keep processes moving forward.
• Perform other related fiscal and administrative duties as assigned.

Benefits

• Tuition waiver for undergraduate and graduate courses taken at JMU.
• Free access to the University Recreation Center and University Park, including facility access and program registration privileges.
• Voluntary benefits including pet insurance, identity theft protection, and legal protection plans.
• 12 university holidays per year.
• Access to personal and professional training through Talent Development.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed