Financial Support Associate 5

Tennessee Board of Regents•Nashville, TN

2d•$35,114 - $43,892•Onsite

About The Position

This position announcement is for a Finance Support Associate 5, a Non-Exempt classification. The role receives direct supervision from the Vice President of Finance and Human Resources and functional supervision from the TCAT President. The primary office location is 100 White Bridge Pike: Nashville, TN 37209. The working hours are Monday – Wednesday 7 AM – 5:30 PM and Thursday 7 AM – 5 PM. The role involves managing bookstore operations, including inventory, ordering, sales, and vendor coordination, as well as handling receiving duties for purchase orders, invoices, deliveries, and capital projects. Occasional travel may be required.

Requirements

Associate degree and a minimum of 2 years receiving, purchasing, and/or office environment experience OR a high school/GED equivalent and a minimum of 4 years of receiving and/or office experience OR a comparable combination of education and experience.
Demonstrated ability to consistently meet deadlines and submit accurate reports with close attention to details.
Demonstrated experience of time management and organizational skills.
Ability and willingness to work independently and as part of a team in a fast-paced office environment.
Ability to organize and prioritize multiple projects at once with minimal direct supervision.
Ability to read and interpret policies, regulations, and manuals.
Ability to maintain record-keeping systems.

Nice To Haves

Working knowledge of Banner and Jaggaer electronic purchasing system.
Prior experience working in higher education.
Experience using Microsoft Excel and Access.
Ability to communicate clearly, accurately, and concisely, both verbally and in writing, with high attention to detail.
Excellent customer service skills.
Ability to learn and follow the Tennessee College of Applied Technology Nashville’s policies and procedures.
Ability to learn department-specific software and databases, as well as the ability to accurately perform data enter and retrieval.
Ability to train and mentor.
ability and willingness to work any assigned shift

Responsibilities

Managing inventory effectively and collaborating with faculty with their needs and vendor representatives to ensure the timely availability of educational materials.
Ordering all books and supplies through the purchasing system.
Maintaining accurate stock levels, conducting regular inventory audits, and facilitating orders to meet the needs of students and faculty.
Assist students and staff with inquiries, provide guidance on book selections, and ensure a positive shopping experience.
Assisting students with bookstore sales.
Working with Follett Bookstore for processing and managing off campus bookstore sales.
Analyze procurement documents for accessibility compliance requirements related to digital content purchases. Coordinate vendor compliance documentation: VPAT, Conformance and Remediation Form, WCAG Checklist, etc.
Maintain the bookstore inventory report and submit yearly the bookstore inventory to Tennessee Board of Regents.
Manages and submits all the bookstore sales tax documentations for payment.
Assist Student Services with orientation to provide information to students regarding bookstore sales.
Maintains book cost sales report.
Receives all purchase orders in Jaggaer and submits any invoices needed for payment.
Assist in all package delivery.
Maintain all information regarding utilities, storm water, and phone usage invoices and provide reports needed for reporting.
Receives all capital projects, supplies and equipment items and submits documents.
Process several reports on procurement purchases to Tennessee Board of Regents.
Processes all change order requests.
Processes and manages all year end closing and open encumbrance reports.
Works closely with TBR to enter transactions in Jaggaer.
Perform other duties as assigned.