Burke Museum Finance Specialist

University of Washington Medical Center•Seattle, WA

11d•$84,000 - $92,064•Hybrid

About The Position

The Burke Museum has an outstanding opportunity for a Burke Museum Finance Specialist to join their team. Under the direction of the Burke Museum Administrator, the Burke Museum Finance Specialist is responsible for administering an annual revenue budget of approximately $2.5M that provides funding from our Burke Museum Association board (BMA) for the Burke Museum’s mission within the University of Washington. The incumbent also manages external grant and other funding received by the BMA, and is responsible for understanding the nuances of the hybrid Burke Museum / BMA financial structure and the means by which it benefits the Burke Museum. The Burke Museum cares for and shares natural and cultural collections so all people can learn, be inspired, generate knowledge, feel joy, and heal. The Burke was founded in 1885 by the Young Naturalists, a group of curious teenagers inspired by seeing Seattle transform before their eyes. For 135 years, the museum has built upon this legacy, collecting objects that help us understand how the Northwest has grown and changed.

Requirements

Bachelor's Degree in Business or Accounting
Four years experience in Accounting, budgeting, forecasting, and reporting of financial data

Nice To Haves

Entity reporting responsibility and experience in non-profit accounting with knowledge of GAAP for non-profit entities.
Experience in post-award fiscal compliance.

Responsibilities

Develop and implement new consolidated financial statements for the Burke Museum and Association and produce monthly.
Prepare and present financial reports to the Finance Committee and Board of Directors
Work with the BMA treasurer to prepare monthly Finance Committee agenda and content
Provide support and attend monthly board meeting
Prepare grant and other special reports as needed
Assist Development/ Advancement by analysis of donors and fundraising for the Museum and Burke Museum Association
Advising BMA treasurer and board president on financial policy and strategy.
Manage relationship and work with CPA team on annual audit/ review of the BMA; provide documentation, respond to auditor questions; review final audit reports and post adjusting entries
Provide instruction and feedback to staff regarding financial policies and procedures
Provide primary oversite of internal controls for Burke Museum Association
Ensure compliance with State and Federal regulations on financial reports, tax filings, audits, and other financial reports
Ensure the accuracy and completeness of financial records, including the general ledger, accounts payable and accounts receivable.
Reconcile BMA general ledger accounts
Calculate net asset roll forward monthly
Manage accounts payable processes
Manage accounts receivable processes including timing of grant revenue recognition, allowance for doubtful accounts and discount on long term pledges.
Manage, forecast and record in-kind revenue/expense
In coordination with the BMA finance committee and Burke Museum leadership, develop the annual budget for the BMA.
Monitor and report budget to actual
Develop and maintain forecasting tools that support long-term financial planning and decision-making
Assist development team and staff in the creation of grant budgets
Manage and maintain bookkeeping records using QuickBooks
Create ﬁnancial statements and reports for board and management
Manage museum gift store accounting functions: deposit reconciliation, sales postings, sales tax reporting, cost of goods sold calculation; work with store manager to reconcile inventory on a monthly.
Provide Shop ﬁnancial analysis and recommendations as needed