Finance Specialist

TowerPinkster•Kalamazoo, MI

About The Position

The Finance Specialist plays a key role in keeping our projects and operations running smoothly. You will partner closely with the CFO and a collaborative finance team, taking ownership of essential accounts payable and accounts receivable processes. Additionally, you will be at the center of our project-driven business, ensuring vendors are paid accurately, clients are billed promptly, and financial data flows seamlessly across the firm. This is a great opportunity for someone who enjoys precision, problem-solving, and being a trusted resource in a fast-paced A/E environment.

Requirements

An associate degree in accounting, or a related field.
2 to 4 years of accounting or finance professional experience, especially in the areas of accounts payable, accounts receivable, or project-based billing.
Strong understanding of generally accepted accounting principles.
Proficiency in Microsoft Office (Word, Excel, Project, Teams).
Familiarity with Google Workspace (Slides, Docs, Sheets, Forms, Calendar, Gmail).

Nice To Haves

Relevant Professional Certifications achieved is a plus.
Experience with accounting software in A/E specific areas a plus, such as Deltek Vision/Vantagepoint, Ajera, or similar ERP tools.

Responsibilities

Maintain and update project budgets, job cost tracking, and project documentation.
Monitor project performance, including budget vs. actual analysis and forecasting support.
Assist with project audits, identifying discrepancies and ensuring accurate cost allocation.
Prepare and enter journal entries, ensure proper coding and documentation.
Perform general ledger reconciliations and support month-end and year-end close processes.
Process accounts payable including invoice review and approvals.
Prepare client invoices, track collections, and maintain accounts receivable records.
Backup to Payroll Administrator, including review and processing of employee time and payment through the payroll system.
Support onboarding new hires, including training on timekeeping and expense reporting.
Serve as a role model within the department by demonstrating professionalism, accuracy, and teamwork.
All other job duties as assigned
Build strong working relationships with project managers, vendors, clients, and internal team members.
Provide timely, accurate, and professional responses to inquiries related to billing, payments, and project financials.
Support a positive team culture by communicating clearly, collaborating effectively, and offer assistance where needed.
Uphold confidentiality and integrity in all financial interactions and documentation.
Contribute to efficient financial operations by ensuring accuracy, consistency, and compliance in all accounting processes.
Assist the CFO with month-end close activities, reporting needs, and process improvements.
Maintain up-to-date knowledge of internal procedures, project accounting requirements, and relevant financial regulations.
Identify opportunities to streamline workflows, enhance reporting, and strengthen financial controls.
Support the firm’s strategic goals by providing reliable financial data that informs decision-making.
Actively engage in your professional growth through mentorship, expanded responsibilities, and participation in development programs.
Build leadership skills by taking on tasks with increasing responsibility, contributing to internal initiatives, and representing the firm through networking and industry involvement.
Seek out learning opportunities and contribute to a culture of continuous improvement that supports your long-term development and the growth of the firm.