Finance Specialist - A/B

NYC School Construction Authority•New York City, NY

About The Position

The Finance Specialist - A/B performs a range of financial management tasks in areas such as accounts payable, budgeting, financial registration, accounting, payroll, and timekeeping. The position provides customer service to internal and external stakeholders by processing payments, completing change orders, and addressing other finance-related issues. It assists in supervising a unit, such as Accounts Payable, Accounting, or Contract Validation, and collaborates with other units to meet functional goals. The role also prepares financial reports for division directors and maintains knowledge of the Authority’s financial systems. Additional duties focus on identifying, researching, analyzing, and reconciling financial discrepancies across internal and external systems; investigating funding mischarges; and initiating corrective journal entries and other financial transactions, including contract closeout adjustments. The Finance Specialist reviews and approves transactions interfaced into Fusion, verifies award information, distributes funds for requirements contracts, and creates or modifies purchase orders based on approved work authorizations. The position coordinates with several departments to resolve discrepancies and support contract closeouts, maintains the FMS Utility application, tracks related issues in Jira, and trains and delegates work to college interns. The role may supervise Assistant Finance Specialists or other support staff and performs related duties as assigned. The position is in the Fiscal Services Division of the New York City School Construction Authority. The posting lists separate qualifications and appointment and incumbent rates for Finance Specialist A and B. The Authority offers benefits including medical coverage, prescription drug options, dental and vision coverage, retirement plans, transit benefits, paid time off, and learning and development opportunities. The Authority does not sponsor employment visas and participates in E-Verify.

Requirements

Finance Specialist A: Baccalaureate degree and one year of full-time experience in accounting, payroll, timekeeping, or a budget-related area, or a satisfactory combination of education and experience.
Finance Specialist B: Baccalaureate degree and two years of full-time experience in accounting, payroll, timekeeping, or a budget-related area, or a satisfactory combination of education and experience.
The education section specifies a baccalaureate degree in Accounting, Finance, or a related field.
Qualified candidates must be eligible to work in the United States; the SCA is unable to sponsor or take over sponsorship of an employment visa.

Responsibilities

Provide customer service to internal and external stakeholders by processing payments, completing change orders, and addressing other finance-related issues.
Assist in supervising a unit such as Accounts Payable, Accounting, or Contract Validation, and collaborate with other units to achieve functional goals.
Prepare financial reports for division directors.
Acquire and maintain knowledge of Authority financial systems.
Identify, research, analyze, and reconcile financial discrepancies across Oracle Cloud Fusion, PCM, RCMS, CAMP, the FMS Upload Master table, and FMS3.
Perform financial reconciliations, investigate funding mischarges, and initiate corrective journal entries and financial transactions, including contract closeout adjustments.
Compare financial data across internal and external reporting systems, including Fusion, OAC, FMS, and related upload/download reports, to identify and resolve discrepancies.
Reconcile transactions and reporting discrepancies across source systems, Oracle Financials, and FMS3, and resolve identified issues accurately and promptly.
Create, update, and track Jira tickets for financial system issues, reporting discrepancies, and reconciliation activities.
Maintain the FMS Utility application to correct transactions reflected in the Obligation History Report.
Review and approve transactions interfaced from RCMS, PCM, and CAMP into Fusion; verify award information; distribute funds across lower-level numbers for requirements contracts; and create or modify purchase orders based on approved work authorizations.
Collaborate with Encumbrance, Accounts Payable, IT, Construction Management, Contract Administration, and other departments to resolve discrepancies and support contract closeout activities.
Use and support computerized financial systems, including Oracle EBS, Oracle Cloud Fusion (NextGen ERP), OAC, RCMS, PCM, CAMP, FMS Utility, and FMS3, as well as Microsoft Office applications.
Train college interns and delegate assignments to support departmental operations and workflow efficiency.
May supervise Assistant Finance Specialists or other support staff.
Perform related duties as assigned.

Benefits

Medical coverage, with basic coverage available at 100% employer-paid.
Prescription drug options.
Dental and vision coverage.
NYC Qualified Pension Plan (QPP).
Optional retirement savings plans, including 401K, 457, and IRA options.
Transit Check Program.
Public Loan Forgiveness Program.
Competitive paid time off (PTO).
Tuition reimbursement for continued education directly related to the employee’s current role.
Access to individual and organizational training, including leadership development, technical skill-building, compliance, and personal and professional growth.