Finance Specialist / Collections Manager

SourcePro Search•New York City, NY

5d•Onsite

About The Position

A fun, fast-paced, and highly collaborative downtown real estate law firm is seeking a Finance Specialist / Collections Manager to join their growing team. This is a fantastic opportunity to work in a vibrant office with regular outings—think shows, concerts, boat trips, and happy hours—with a group that values both hard work and great energy.

Requirements

Proven experience in collections, preferably in a law firm or professional services environment
Experience supporting billing and finance functions including invoicing, A/R, payroll, and reconciliations
Strong written and verbal communication skills, especially for client interactions and arbitration documents
Detail-oriented with excellent organizational skills and the ability to multitask in a deadline-driven environment
A proactive, flexible attitude and the ability to thrive in a social, team-oriented office
Tech-savvy with comfort in using legal billing systems and Excel
Availability to work fully on-site, 5 days/week in a dynamic and engaged team setting

Responsibilities

Draft, execute, and maintain documentation for retainers, NDAs, vendor contracts, and internal agreements for the Managing Partner
File and support arbitration matters (NYCLA and AAA), including drafting narratives, tracking deadlines, calendaring, and attending hearings
Collaborate directly with the CFO on billing, payroll, collections, expense reconciliation, time entry, invoice generation, and financial reporting
Negotiate payment plans with clients to reduce delinquent accounts and implement proactive collections strategies
Maintain and update a comprehensive client database, tracking contributions and engagement to drive business optimization