Finance Spec II

Orange County Public Schools•Orlando, FL

21h

About The Position

Under general supervision, the Finance Spec II performs district-based duties involving the management, reconciliation, investment, and reporting of accounts and budgeted funds. The role operates at a complex accounting level, producing and reviewing financial reports and documents in accordance with local, state, and federal guidelines. It also serves as a technical and procedural resource for district personnel and as a liaison between the district and outside financial entities and vendors. Duties are related to accounting and/or accounts payable. The position coordinates accounts payable activity, processes vendor invoices and employee travel reimbursements, investigates and resolves payment issues, supports end users and vendors, reconciles vendor liability accounts, and prepares and analyzes reports using the district ERP system. It also supports testing and documentation for system upgrades and process improvements, and helps ensure compliance with applicable regulations and district procedures. The essential-function list is representative rather than exhaustive, and related duties may be assigned. Marginal functions include monitoring check-pickup email requests, processing requests associated with Goods Receipts, communicating request completion or issues, and attending to in-person check pickups. The position involves sedentary to light work, including extended periods at a keyboard or workstation and occasional handling of light items weighing 5–10 pounds. The Orange County School District will provide reasonable accommodations to qualified individuals with disabilities upon request.

Requirements

Associate’s degree from an accredited institution, with coursework emphasizing business, accounts payable, finance, accounting, or a related area; or an equivalent combination of related education, training, and experience.
Three years of previous experience and/or training involving business, bookkeeping, and/or accounts payable finance or accounting, including data analysis.
Specific experience using MS Excel, including spreadsheets, sorting data, and applying formulas.
Ability to review, classify, categorize, prioritize, and analyze data and information, using discretion and established standards.
Ability to provide guidance and interpret procedures and standards for others in specific situations.
Ability to operate equipment, machinery, tools, and materials used to perform essential functions.
Ability to use reference, descriptive, and advisory information effectively in verbal communication.
Ability to perform arithmetic, calculate decimals and percentages, and potentially use fractions or interpret graphs.
Ability to apply rational principles, interpret written, oral, diagrammatic, or schedule-based instructions, and adapt methods and standards to assigned objectives.
Ability to exercise independent judgment, decisiveness, and creativity when evaluating information against measurable or verifiable criteria.
Ability to exert light physical effort, including occasional lifting, carrying, pushing, or pulling of items weighing 5–10 pounds, and to work for extended periods at a keyboard or workstation.
Visual perception and discrimination and oral communication ability for some tasks.

Nice To Haves

Knowledge of the Department of Education Red Book is preferred.

Responsibilities

Respond to internal and external customers promptly and courteously, representing OCPS positively.
Coordinate daily, weekly, monthly, and year-end accounts payable activities to support timely vendor payments.
Support daily accounts payable processes, including invoice processing, research, and resolution of payment and remittance issues.
Review, validate, and process receipts and expenditures in accordance with established procedures.
Process electronic Winshuttle invoice spreadsheets, manipulate data and formulas, and ensure correct payment for purchase-order and non-purchase-order items.
Review and process direct pays through manual entry and validation; communicate errors to end users and create customized references as needed.
Analyze, validate, and process employee travel reimbursement reports in accordance with district policies and procedures; return incomplete reports with corrective-action details.
Provide backup support for travel and vendor payable troubleshooting and compliance matters; handle issues and escalate matters requiring further resolution.
Prepare, date-stamp, scan, log, and route incoming mail, and communicate with vendors regarding district Accounts Payable procedures.
Monitor Accounts Payable email inboxes, route invoices and other correspondence, research complex situations, and determine appropriate resolutions.
Maintain department voicemail, return calls, answer incoming calls, and assist vendors and end users with inquiries.
Check supporting documentation for utilities, IT, and Food & Nutrition Services spreadsheets and verify payments against processed transactions.
Analyze potential duplicate transactions, revise references for non-duplicates, and reverse and clear actual duplicates to prevent posting, budget, or reporting errors.
Advise district staff on procedures for accurately capturing and recording Goods Receipts and direct pays.
Perform secondary reviews of Winshuttle spreadsheets for completeness, investigate discrepancies, request credits, process items, and return errors to submitters.
Provide technical assistance to end users, vendors, and management on vendor payables, travel payables, testing, and reporting.
Research payment problems, apply critical thinking and judgment, resolve issues within guidelines, and escalate matters when needed.
Reconcile vendor liability accounts overseen by Accounts Payable.
Create, analyze, troubleshoot, and prepare Accounts Payable activity reports using the OCPS ERP system.
Serve as a liaison among district personnel, vendors, and upper management on departmental matters.
Assist with annual support-pack testing and provide feedback and proof of results.
Perform testing, analysis, and documentation for Accounts Payable system upgrades and process improvements.
Keep the immediate supervisor and department head informed of critical issues and incidents.
Generate and analyze Accounts Payable reports, identify problems, and verify report completeness.
Perform cross-check validation and construction payment processing, and record document numbers in the document manager.
Validate vendor information for compliance with vendor records and applicable requirements.
Ensure compliance with local, state, and federal guidelines and regulations.
Keep current with relevant accounting principles, laws, regulations, trends, and technology through training and professional events as needed.
Operate a computer and related software to enter, retrieve, review, or modify data; maintain timely and accurate job-related information.
Monitor check-pickup requests, process Goods Receipt-related requests, communicate completion or issues, and attend to in-person check pickups.
Perform other related duties as directed.