Finance/Payroll Clk II

Orange County Public Schools•Orlando, FL

3d•Onsite

About The Position

Under general supervision, the purpose of the position is to perform district-based duties associated with processing financial accounting and/or payroll related records of moderate complexity. Employees may serve as a technical resource for the department. Performs related work as directed.

Requirements

High school diploma or GED
Up to two (2) years minimum previous experience and/or training involving clerical or secretarial work, or any equivalent combination of related education, training and experience which provides the required knowledge, skills and abilities to perform the essential job functions.
Ability to calculate, compute, summate, and/or tabulate data and/or information.
Ability to perform subsequent actions in relation to these computational operations.
Ability to provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations.
Ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
Ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs.
Ability to apply principles of rational systems.
Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form.
Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
Ability to exercise the judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change.
Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).
Tasks may involve extended periods of time at a keyboard or workstation.
Some tasks require visual perception and discrimination.
Some tasks require oral communications ability.
Some tasks require the ability to perceive and discriminate sounds.
Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.

Nice To Haves

Strong attention to detail and accuracy.
Excellent organizational and time management skills.
Ability to multitask and prioritize assignments in a fast-paced environment.
Comfortable working under pressure and meeting strict deadlines.
Patient, courteous, and able to work effectively with individuals from diverse backgrounds and varying levels within the organization.
Strong verbal and written communication skills.
Proficient in Microsoft Office, particularly Excel.
Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
Previous payroll, accounting, or administrative experience is preferred.

Responsibilities

Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
Prepares payroll for department as needed; inputs payroll data; creates and maintains electronic payroll files.
Updates payroll transactions, budget items, and/or accounts payable entries.
Performs manual calculation of paychecks.
Performs weekly edit of paychecks to ensure accuracy prior to printing of paychecks.
Calculate eleventh day pay for substitute teachers.
Prepares daily receipts register; calculates and records daily receipts for checks and cash received; prepares deposit of daily receipts.
Prepares sales tax reports to pay district sales tax; sends payment to state offices.
Maintains petty cash fund; evaluates and processes requests for reimbursements for all departments; reimburses money to employees.
Prepares requisitions for both material and supplies as necessary for both accounting and finance department.
Prepares invoices and posts payments.
Provides technology support for the department.
Maintains project mailing list and distributes project reports to project managers.
Prepares school impact fee documentation for refund to builders.
Serves as fixed asset coordinator for finance and accounting department; keeps track of inventory and tags items as necessary.
Prepares budget amendments for department.
May compose, type, and proofread correspondence and other documents.
Answers the telephone; takes messages; provides information and assistance to district personnel and the public; relays calls to appropriate personnel.
Operates a computer to enter, retrieve, review, or modify data; utilizes word processing, database, and software programs.
Operates a variety of machinery, equipment, and tools associated with department activities, which may include a typewriter, calculator, or fax.
Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS.
With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
Responsible for timely and accurate information they maintain as part of their job responsibilities.
Process and review employee timesheets for accuracy and completeness.
Run daily payroll-related reports and monitor payroll activity.
Follow up with employees and supervisors regarding missing, incomplete, or inaccurate timesheets.
Maintain accurate payroll records and ensure compliance with established policies and procedures.
Assist in resolving payroll discrepancies in a timely and professional manner.
Respond to employee payroll inquiries with patience, professionalism, and confidentiality.
Perform data entry and other administrative duties related to payroll operations.
Meet payroll deadlines while maintaining a high level of accuracy.
Perform other duties as directed by the supervisor or department management.