Finance & Operations Specialist

Parkinson Canada•Toronto, ON

7d•CA$60,000 - CA$70,000•Hybrid

About The Position

We’re not your typical non-profit. We bring swagger to everything we do. That means we move with purpose in every step, driven by our commitment to putting our community at the centre of our work. Every day, we ask ourselves to see possibilities where others see limits. Because people with Parkinson’s and care partners deserve better. Better care, more inclusive research and access to treatment and support that make living well possible. Our mission is to empower and inspire people living with Parkinson’s and their care partners to live fully and courageously. Through community support, advocacy, and research, we encourage others to see a diagnosis not as a dimming of light, but a spark for a new beginning. Move forward. Together. On Mission. Reporting to the Director of Finance, we are hiring a Finance & Operations Specialist. You will support the Finance, Operations, and IT team by owning the administrative functions that keep the team running and by taking end-to-end responsibility for the key administrative tools and systems the team relies on. This role combines day-to-day financial support—transaction review, reconciliations, and reporting—with office administration, operational and IT coordination, and ownership of intake, workflow, and expense-management platforms. This is a hybrid role that is primarily remote, with a few days each month spent working from Parkinson Canada's office (4211 Yonge Street, Suite 316, Toronto, M2P 2A9).

Requirements

Finance, accounting or administrative diploma
3-5 years’ experience in accounting, finance operations, or administration
Proficiency in Microsoft Office, particularly Excel, Outlook, and Word
Experience with accounting, expense management, or workflow systems such as ERP platforms, Float, or Monday.com
Strong attention to detail, accuracy, and ability to manage multiple priorities and deadlines
Ability to handle sensitive and confidential information with discretion and professionalism
Strong written and verbal communication skills and ability to collaborate across departments
Demonstrated problem-solving skills and ability to identify, investigate, and resolve discrepancies
Ability to work independently in a hybrid environment while contributing effectively as part of a team

Nice To Haves

Not-for-profit experience preferred

Responsibilities

Serve as the primary owner and administrator of the team’s core administrative tools, including Monday.com (Admin/Operations workspace), Float, and TravelPerk, ensuring they are configured, maintained, and used consistently.
Oversee day-to-day operation of the Monday.com Admin/Operations workspace—managing intake requests, maintaining request queues, and ensuring timely, accurate routing, tracking, and follow-up across teams.
Develop, configure, and maintain request forms and workflows, standardizing intake processes and supporting new or evolving request types.
Identify opportunities to automate, streamline, and improve administrative processes across the tools the team relies on.
Monitor daily transactions within Float, TravelPerk, Monday.com, and related systems, and escalate discrepancies or exceptions in a timely manner.
Prepare monthly reconciliations and coordinate with internal stakeholders to obtain supporting documentation and resolve outstanding items.
Complete balance sheet reconciliations and investigate variances related to employee expenses, travel, and other operational transactions.
Reconcile tenant billings, including rent, room rentals, photocopies, postage, and other recoverable costs, and follow up on outstanding items as required.
Maintain accurate supporting records and ensure finance documentation is complete, organized, and shared with the appropriate team members.
Support month-end close activities by preparing journal entry support, reconciliations, and related schedules as assigned.
Coordinate incoming and outgoing mail, including opening, scanning, routing, and preparing mail for pickup on designated office days.
Serve as a point of contact for tenants, maintain booking and office calendars, and support office space coordination requirements.
Liaise with consultants, building contacts, and tradespeople requiring access to the office and coordinate logistics as needed.
Assist with general office administration, document filing, and maintenance of shared records and administrative supplies.
Coordinate the shipment and tracking of laptops, IT equipment, and peripherals for new hires and existing staff requiring replacements or upgrades.
Support onboarding and offboarding logistics by coordinating equipment setup, returns, and related documentation.
Assist with operational coordination tasks, vendor follow-up, and internal service requests to support efficient day-to-day office and remote operations.
Prepare financial analyses, schedules, and presentation materials to support management reporting and decision-making.
Support cash flow reporting, forecasting support, and the preparation of financial models and summaries as assigned.
Prepare the quarterly reporting packages, including assisting with variance analysis, charts, and other finance committee materials.
Participate in Parkinson Canada's EOS operating framework, including regular meeting rhythms, quarterly priorities (Rocks), and defined role accountabilities.
Participate in team and staff meetings and contribute ideas that support continuous improvement in finance and operations processes.
Collaborate effectively with colleagues across departments to support shared objectives, resolve issues, and deliver timely service.
Contribute to departmental and cross-functional projects and provide support during peak workload periods as needed.
Maintain organized departmental records, including archiving, file transfers, and document retention in accordance with internal practices.
Perform other related duties as assigned to support the effective operation of the Finance and Operations function.