Finance & Operations Senior Manager

Ronald McDonald House Charities of Tampa Bay•Tampa, FL

2d•Onsite

About The Position

At Ronald McDonald House Tampa Bay, every detail behind the scenes helps families focus on what matters most-being together when a child needs care. The Finance & Operations Senior Manager is a key leadership role that drives the financial health, operational integrity, and organizational effectiveness of our mission. This position is ideal for someone who thrives on ownership, brings financial acumen and strategic thinking to a hands-on environment, and finds deep purpose in knowing their work directly supports families during some of the most challenging moments of their lives. If you take pride in building reliable systems, bridging finance and operations, and serving as a trusted resource across the organization, this role offers meaningful impact in a values-driven nonprofit.

Requirements

Bachelor's degree in business administration, finance, or related field preferred.
Minimum of five (5) years of progressive experience in a finance or accounting role, with demonstrated ability to operate independently and manage the full accounting function.
Proficiency in QuickBooks and Microsoft Office Suite (Word, Excel, Outlook).
Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
Ability to handle confidential financial information with discretion and professionalism.
Excellent verbal and written communication skills, including the ability to translate financial concepts for non-finance audiences.
Self-directed and proactive, with a track record of taking ownership and driving results in a collaborative environment.

Nice To Haves

Knowledge of nonprofit or fund accounting.
Experience with grant compliance, restricted fund management, or audit preparation.
Comfort working in a cross-functional, mission-driven environment where priorities may shift.

Responsibilities

Maintain and ensure completeness of vendor files, including required documentation such as W‑9s and payment information.
Record, code, and allocate all financial transactions-including bank deposits, credit card activity, and journal entries-to the appropriate general ledger accounts, programs, grants, and restricted funds in accordance with donor intent and grant requirements.
Lead monthly reconciliations for bank accounts, credit cards, and assigned balance sheet accounts; investigate and resolve discrepancies promptly.
Review organizational credit card activity to ensure completeness, accuracy, and compliance with internal expense and documentation policies.
Own budget tracking and variance analysis across programs and departments, preparing financial schedules and reports that support leadership decision-making.
Act as the primary internal point of contact with the external CPA, driving monthly close, financial reviews, and year-end audit readiness, including coordinating documentation requests and responses.
Partner with the Programs, Development, and Operations teams to connect financial data to operational priorities-translating reporting into practical, team-specific insights.
Support the financial aspects and sponsorship tracking of organizational events and activities.
Maintain compliance with applicable legal and regulatory requirements for nonprofit finance, including restricted funds and grant tracking aligned with donor intent.
Utilize and maintain organizational financial and administrative systems with accuracy and consistency; identify and escalate system issues or improvement opportunities to leadership.
Perform other related duties as assigned in support of the organization's financial and business operations.
Oversee organization-wide business operations, ensuring that cross-functional workflows are organized, consistent, and nothing falls through the cracks across Finance, HR, Programs, Development, and Operations teams.
Manage mail operations, including secure intake, sorting, routing, and timely electronic distribution.
Maintain and improve filing and document management systems (digital and physical), ensuring records are accessible, organized, and retained per policy.
Oversee office and operational supplies management, including inventory tracking, ordering, and vendor coordination.
Triage incoming business needs and requests, routing items to appropriate functional teams and following up to ensure timely resolution.
Serve as a welcoming point of contact for incoming calls and inquiries, providing excellent service to families, partners, vendors, and the public.
Identify and implement process improvements that enhance operational efficiency and support organizational effectiveness.
Provide general administrative support ensuring smooth day-to-day business operations across the organization.