Finance & Operations Manager

Oxygen Eventworks•New York, NY

3h•Hybrid

About The Position

Oxygen Eventworks is a growing event production and fabrication company based in Yonkers, NY, specializing in audio/visual production, fabrication, and event services for corporate, nonprofit, and luxury brand clients. We are seeking a highly organized, analytical, and hands-on Finance & Operations Manager to oversee financial operations, HR administration, payroll, staffing operations, and internal business processes across the company. This is a key leadership role within a fast-growing small business environment and is ideal for someone who enjoys building systems, solving problems, improving efficiency, and helping a company scale thoughtfully and strategically.

Requirements

5+ years experience in a small business finance, operations, accounting, or business management role
Strong understanding of bookkeeping, payroll, AP/AR, and operational finance
Experience working directly with outside accountants and payroll systems
Strong organizational skills with exceptional attention to detail and follow-through
Analytical mindset with the ability to identify inefficiencies and operational improvements
Comfortable balancing strategic thinking with hands-on execution
Ability to work proactively in a fast-paced, evolving environment
Strong communication, leadership, and problem-solving skills
The ideal candidate is able to communicate clearly and enforce policies professionally while maintaining positive and respectful working relationships with employees, freelancers, vendors, and clients

Nice To Haves

Experience helping businesses grow, scale, or improve operational infrastructure is strongly preferred
Proactive about identifying opportunities to improve efficiency through systems, automation, and modern operational tools, including AI-based solutions
Experience in event production, live events, fabrication, construction, hospitality, or related industries
Experience managing staffing coordination, scheduling, or workforce logistics
Familiarity with QuickBooks, payroll systems, and operational/project management platforms

Responsibilities

Manage day-to-day accounting operations in QuickBooks and related systems
Coordinate with external CPA/accounting partners on monthly bookkeeping review, sales tax reporting preparation, year-end tax preparation, and financial documentation requests
Oversee expense coding and monthly expense classification
Manage accounts payable, vendor payments, and payment schedules
Manage accounts receivable, invoice allocations, collections, and past-due follow-up
Assist with PO implementation, tracking, and vendor follow-up
Support cash flow analysis and financial planning
Analyze company profitability and identify operational efficiencies and cost-saving opportunities
Assist leadership with financial reporting, budgeting, and operational analysis
Oversee payroll processing and ensure employees and freelancers are paid accurately and on time
Manage employee onboarding/offboarding and benefits administration
Oversee PTO tracking, employee scheduling coordination, sick day management, and related HR administration
Manage workers compensation administration and audits
Serve as the first point of contact for employee issues and internal HR matters
Assist leadership with compensation analysis, salary recommendations, and employee review processes
Help develop and improve internal systems, policies, and operational workflows as the company grows
Oversee staffing operations, staffing agency relationships, and workforce logistics
Support scheduling coordination for freelance and full-time staff
Help build scalable staffing and operational processes as the company continues to grow
Eventually oversee additional staffing/logistics support personnel as the department expands