Finance Operations & Grants Manager (Hybrid)

Center for Community Alternatives • Syracuse, NY

5d • Hybrid

About The Position

The Finance Operations & Grants Manager is a newly created leadership position responsible for coordinating finance operations, grant administration, contract management, audit preparation, internal controls, and departmental workflow. Working closely with the CFO and Finance leadership, this position strengthens compliance, improves processes, and provides operational support and backup for finance functions requiring an on-site presence in our Syracuse office.

Requirements

• Strong organizational, analytical, communication, and customer service skills
• Attention to detail and commitment to data accuracy and integrity.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Prior management experience
• Nonprofit finance, grant accounting, or government contract experience.
• Knowledge of GAAP and nonprofit fund accounting.
• Experience with audits, grant compliance, contract administration, and project management.
• Advanced Excel skills
• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.

Nice To Haves

• Sage Intacct, Bill.com, Vena, or Quickbase experience preferred.

Responsibilities

• Supervise the Accounting team, ensuring the timely, accurate, and efficient completion of daily accounting functions.
• Assign and prioritize workloads to meet departmental deadlines and organizational objectives.
• Provide coaching, mentoring, performance management, and professional development to accounting staff.
• Coordinate daily Finance Department operations and monthly close workflow.
• Serve as the primary in-office finance representative for the Syracuse office, providing operational support and backup for on-site finance functions, staff needs, mail, deposits, and other business office activities.
• Maintain centralized grant and contract management systems, including amendments, renewals, reporting deadlines, and compliance requirements.
• Coordinate grant setup, financial reporting, and contract execution with Accounting, Budget, and Program staff.
• Review accounts payable workflow, purchasing, grant coding, credit card compliance, and reconciliations.
• Coordinate annual audit, Single Audit, funder monitoring, and financial documentation.
• Maintain finance policies, internal controls, and standard operating procedures.
• Lead process improvement and finance technology initiatives.
• Assist the CFO with strategic projects and other finance initiatives.

Benefits

• 12 paid holidays per year
• 20 days of earned time off (ETO) for full-time staff, with the ability to use it after 90-days of employment. Time off is earned starting on your first day.
• 7 days of paid sick time
• 100% paid family leave
• Public Service Loan Forgiveness (PSLF) Program

What This Job Offers

• Job Type: Full-time
• Career Level: Manager