Finance/Operations Coordinator (7 Month Maternity Coverage)

Cult Collective Ltd.•Calgary, AB

54d

About The Position

Cult Collective is now seeking a Finance/Operations Coordinator (7 Month Maternity Coverage) to join our team. This is your dream job if you… … thrive in the intersection of numbers and operations, where no two days are the same, and the details really matter. … have a knack for keeping things organized and running smoothly, while also having the financial acumen to spot trends and opportunities. … can confidently juggle multiple projects and deadlines without breaking a sweat. … take pride in supporting a team and making their lives easier through thoughtful operations and sharp financial insight. … have an eye for finding efficiencies, love problem-solving, and are obsessed with the details that others overlook. Whether it's reconciling budgets, coordinating vendor relationships, or streamlining office operations, the ideal candidate sees opportunities to optimize and improve. Most importantly, they bring a strong sense of ownership and pride in their work while embracing the spirit of collaboration. You're the kind of person who performs every task to the highest of standard, the one who anticipates needs before anyone else realized there's a gap. Your proactive approach and attention to detail often make you the go-to person, and your cololeagues secretly envy your ability to stay one step ahead. But right now, you're not necessarity looking for a long-term commitment....and we totally get it. We're excited about the possibility of adding someone like YOU to our team, even if it's just for a good time, not a long time. Our Temporary Finance/Operation Coordinator role is the perfect opportunity to bring your skills to a vibrant, fast-paced environment, without the pressure of a permanent position. Sound like the perfect fit? We think so too. This is a 7 month maternity leave coverage April 1st - October 31st

Requirements

Bachelor’s degree in Finance, Business Administration, or a certificate/diploma in accounting/bookkeeping.
Previous experience in finance, operations, or administration is a plus.
Strong attention to detail, organizational skills, and time management.
Excellent communication and interpersonal skills, you can confidently interact with clients and team members alike.
Proficiency in Microsoft Office Suite, Google Workspace, and financial software (Workamajig experience is a plus).
Ability to prioritize, multitask, and execute in a fast-paced environment.
Strong problem-solving skills and a willingness to learn quickly.
A sharp business acumen paired with a customer-centric mindset.
Intrapreneurial spirit, you think like an entrepreneur but love being part of a larger team.
A collaborative approach and positive attitude, you bring solutions, not just problems.
A passion for improving processes and finding efficiencies.

Nice To Haves

Experience with ERP systems is an asset.
Workamajig experience is a plus

Responsibilities

Assist in the preparation and maintenance of financial records, including invoicing, credit card reconciliation, purchase orders, expense reports, and budget tracking.
Work closely with the Controller to manage accounts payable/receivable, client invoicing, and payment processing.
Support financial reporting and analysis by providing accurate data and generating reports.
Manage office supplies, equipment, and facilities to ensure a smooth and productive work environment.
Assist in planning and executing agency events, meetings, and presentations.
Handle administrative tasks like scheduling, travel arrangements, IT requests, and new platform launches.
Identify opportunities to optimize costs and improve operational efficiencies.
Maintain relationships with vendors and suppliers, ensuring proper rates and markups are followed.
Support the PM team by gathering vendor quotes and issuing purchase orders.
Review and verify vendor invoices for accuracy and compliance with contracts.
Ensure adherence to company policies and financial standards.
Maintain organized and accurate financial and operational records.
Collaborate with project teams to collect financial and operational data for client projects.
Assist in preparing client proposals, budgets, and financial reports, ensuring accurate documentation and organization.
Proficiently use financial software, spreadsheets, and office productivity tools to perform tasks effectively.
Stay updated on industry-specific tools and software related to finance, project management, and operations.
Be intrapreneurial, apply diverse skill sets to complex problems while thriving as part of a larger team.
Embrace and contribute to our culture by fostering a psychologically safe space where everyone feels heard, supported, and a sense of belonging.
Be a culture champion, actively demonstrating our values and supporting the growth and advancement of our people, clients, and community.