Finance Operations Associate
About The Position
MOVE Texas is seeking a Finance Operations Associate to execute day-to-day financial administration and strengthen internal operational infrastructure. This role plays a central part in maintaining sound financial health, transparent operations, and rigorous adherence to nonprofit compliance and governance standards. The Finance Operations Associate is responsible for managing core financial records—including accounts payable and receivable, invoice maintenance, payroll and financial reporting. Beyond routine accounting, this position works collaboratively across teams to clearly communicate financial processes and operational guidelines to strengthen internal systems and processes for efficiency. We are looking for an extremely detail-oriented, organized, and adaptable individual who manages time effectively, demonstrates strong judgment, and is invested in optimizing our cross-functional systems.
Requirements
- Must be at least 18 years old and legally eligible to work in the U.S. without sponsorship.
- Must be a Texas resident.
- At least one year of demonstrated experience in accounting, bookkeeping, finance operations, or non-profit administration.
- Proficiency or working knowledge of accounting software, expense management platforms, payroll and spreadsheet tools.
- Solid understanding of standard accounts payable/receivable workflows, financial reconciliations, vendor management (W-9s/1099s), and basic payroll coordination.
- Strong organizational skills with the capacity to manage recurring deadlines (payroll, monthly closes, tax filings) while prioritizing daily requests.
- Exceptional record-keeping skills with a high degree of precision in data entry, coding, and record organization.
- Proven ability to handle sensitive donor, payroll, and financial information with strict confidentiality and sound judgment.
Nice To Haves
- Experience with nonprofit sector or multi-entity organizations.
- Experience with Bill.com, BambooHR, Sage Intacct, Google Suite, Martus and JotForm.
Responsibilities
- Assist with running payroll, processing invoices, managing vendor records (W-9s, 1099s, tax exemptions), handling expense reimbursements, executing weekly check runs, and maintaining a digital filing system for expenditure approvals.
- Support revenue data entry and collaborate closely with the Development team on regular reconciliations to ensure the accuracy of financial records.
- Assist the Finance Operations Director with month-end and year-end close activities, account reconciliations, grant budget reporting, and the annual organizational budget development process.
- Track and maintain internal compliance systems for 501(c)(3)/ 501(c)(4) legal separation, timekeeping, proper expense coding, and functional cost allocations.
- Support preparation for annual audits, while maintaining the finance calendar to ensure payroll, reimbursement, and filing deadlines are met in coordination with external accountants.
- Assist in implementing accounting policies and internal controls, maintain confidentiality with sensitive donor/financial data, and clearly communicate financial workflows to support staff across remote or hybrid teams.
- Other related duties, as requested.
Benefits
- health, vision, and dental insurance
- unlimited paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
