Temporary Part-Time Finance & Operations Assistant

University of California, Irvine • Irvine, CA

12h

About The Position

The Finance & Operations Assistant is a temporary, part-time position supporting finance and operations at UC Irvine. The role processes purchase and reimbursement requests received through a shared email box and uploads them to the school server. It also staffs the delivery room, manages incoming deliveries, and coordinates item pickups for faculty, students, and staff. The assistant works regularly with Finance Assistants, student workers, and fiscal officers across the school, and performs financial transactions in KFS.

The stated schedule is Monday through Friday, 9 a.m. to 3 p.m., for 25 hours per week. The pay rate is $26.72 per hour. This recruitment is handled by UCI Temporary Employment Services, with interviewing and hiring based on internal hiring needs and how well a candidate's experience matches assignment requirements.

Requirements

• High school diploma or equivalent experience in an administrative or office support role.
• Ability to lift, handle, and organize packages received in the delivery room.
• Previous experience handling financial transactions, purchasing, or reimbursement processing.
• Ability to work effectively both independently and within a team environment.
• Ability to read, write, and follow written and oral instructions in English.

Nice To Haves

• Prior experience using KFS or similar enterprise systems.
• Strong written and verbal communication skills for interacting with faculty, staff, and external delivery personnel.
• Background in customer service or inventory management within an academic or office setting.

Responsibilities

• Process purchase and reimbursement requests received in the shared email box and upload them to the school server.
• Staff the delivery room, manage incoming deliveries, and coordinate item pickups for faculty, students, and staff.
• Collaborate regularly with Finance Assistants, student workers, and fiscal officers across the school.
• Perform financial transactions in KFS.

Benefits

• Medical insurance
• Sick and vacation time
• Retirement savings plans
• Discounts and perks
• Temporary employees may have access to comprehensive benefits options, including paid vacation, holidays, and sick leave.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED