Finance Operations Analyst
About The Position
This entry-level role supports the Senior Manager, Finance Operations in procurement controls, compliance administration, procure-to-pay workflows, audit preparation, documentation maintenance, project-code accuracy, and operational reporting. The analyst ensures procurement evidence is complete, systems are updated, documentation is organized, and month-end and quarter-end procure-to-pay tasks are completed accurately. The role strengthens internal controls, audit readiness, procurement accuracy, and operational reliability. The analyst assists with financial reporting materials and documentation; maintains procurement SOX evidence and validates procure-to-pay records; reviews requisitions, purchase orders, and procurement data; supports audit and PCAOB activities; maintains project-code and operational data; and coordinates with internal teams and consultants. The position requires careful documentation review, organization, clear communication, and an interest in operational finance, procurement workflows, and compliance.
Requirements
- Bachelor’s degree in Finance, Accounting, or Business, or equivalent experience.
- Strong attention to detail and comfort verifying documentation.
- Basic Excel skills.
- Willingness to learn procurement modules in Costpoint and Concur.
- Interest in operational finance, procurement workflows, and compliance.
- Highly organized and methodical.
- Comfort investigating mismatches, such as invoice versus PO versus packing slip.
- Clear communication and reliable follow-up.
- Eagerness to learn how procurement controls support SOX compliance.
Responsibilities
- Assist with review of monthly revenue report support materials, contract waterfalls, metrics reviews, and accuracy checks.
- Maintain SharePoint repositories through cleanup, document migration, folder organization, and audit storage.
- Draft and review SOPs, workflows, process maps, and control narratives for internal finance operations.
- Maintain procurement SOX evidence, including purchase orders, packing slips, receiving documentation, invoice approvals, and vendor support.
- Validate end-to-end procure-to-pay documentation for control testing, from purchase order through receiving and invoice.
- Support procurement SOX testing related to approval routing, segregation of duties, and completeness of receiving.
- Track recurring procurement issues and support remediation with leadership.
- Review purchase requisitions before purchase order creation to check financial accuracy, coding, compliance with approval thresholds, and alignment with SOX procurement controls.
- Perform secondary reviews of purchase orders before they are sent to vendors, validating project codes, amounts, supporting documentation, and approval routing.
- Review open-PO and receiving reports and confirm discrepancies, missing receipts, or delayed approvals for month-end and quarter-end close.
- Validate procurement trackers for open POs, RMAs, packing-slip issues, and approval status; ensure issues are escalated and documented for audit readiness.
- Review and QA procurement-related data during Costpoint, Concur, and Jira updates for alignment with SOX requirements, audit expectations, and financial reporting needs.
- Review and confirm documentation related to revenue schedules, project-code setup, backlog support, and customer-acceptance evidence.
- Maintain audit folders, respond to follow-ups, and assist with contract-level tie-outs.
- Ensure accuracy of data stored in Costpoint and SharePoint for audit retrieval.
- Review new project-code requests, validate fields, prepare cleanup lists, and support downstream reporting accuracy.
- Support administrative updates for project codes that affect procurement routing, revenue tracking, or reporting workflows.
- Coordinate with PMs, Operations, A/P, Engineering, IT, and other departments to resolve missing documentation and confirm system accuracy.
- Prepare materials for accounting, SOX, and system consultants; track open issues and follow-up items.
- Organize documentation for external reviews and system assessments.
Benefits
- Competitive base salary
- Annual performance bonus
- Benefits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
