Finance Officer (P)

IOM•Washington, DC

About The Position

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move. IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration [https://www.iom.int/iom-workplace-culture] Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, the following are considered first-tier candidates: 1. Internal candidates 2. Candidates from the following IOM Member States that are not represented among staff members in the Professional and higher categories: Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Seychelles, Solomon Islands, Suriname, Timor-Leste, Tonga, Trinidad and Tobago, Tuvalu, Vanuatu Second tier candidates include: All external candidates, except candidates from non-represented member states of IOM. Organizational Context and Scope Under the overall supervision of the Chief, Global and Domestic Programmes Unit of Global Office Washington, D.C. and the direct supervision of the Senior Resources Management Officer (SRMO), the Finance Officer will be responsible and accountable for managing and coordinating the financial resources functions of the Washington D.C. Global Office (GO) in accordance with the financial regulations, rules and procedures.

Requirements

Master’s degree in Accounting, Finance, Public Administration, Business Administration or a related field from an accredited academic institution with five years of relevant professional experience; or, Bachelor’s degree in the above fields with seven years of relevant professional experience;
Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.
Experience in accounting, financial management and reporting;
Experience in preparing clear and concise financial and management reports;
Experience in donor-funded project financial management, budget monitoring, grant compliance, and financial reporting;
Experience working in and with international institutions.
Demonstrated knowledge of financial management, budgeting, accounting, financial analysis, and reporting;
Sound understanding of IOM Financial Management Rules and Procedures (FMRP), International Public Sector Accounting Standards (IPSAS), internal controls, and compliance requirements;
Ability to analyse financial data, identify risks, and recommend corrective actions and process improvements;
Proficiency in financial management systems, enterprise resource planning (ERP) applications, and advanced Microsoft Excel;
Demonstrated organizational, planning, and problem-solving skills with attention to detail.
Fluency in English is required (oral and written).

Nice To Haves

Knowledge of International Organization for Migration/United Nations (IOM/UN) accounting system, software and procedures, Common System regulations, policies and procedures is an advantage;
Familiarity with financial oversight and public administration is an advantage;
Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage

Responsibilities

Monitor and oversee the financial management of all activities, including the oversight of financial expenditures and accountability.
Forecast and prepare cash flows and staff and office projectisation with reference to the current and future activities in the GO and ensure daily control of funds disbursed.
Prepare, analyse and evaluate information from the financial records and provide data and guidance to management relevant to improvements in the financial operation.
Ensure financial related functions are carried out and provide training to all finance staff in the relevant areas of finance and administration.
Verify travel and operational advances from staff vendor accounts, ensuring that the supporting documentation is both accurate and satisfactory, and take action to resolve discrepancies or inconsistencies.
Inspect payroll versus budgets and ensure that salaries are correctly allocated to projects consistent with IOM’s projectisation criteria.
Ensure financial documents are in conformity with relevant financial regulations, policies, and procedures.
Undertake quality assurance checks on the requests for payment, purchase requests and other requests that will result in financial obligations.
Conduct regular surprise cash counts.
Undertake financial analysis of projects in the GO and take action to resolve anomalies and unusual trends.
Liaise with other internal functional units of the GO and other stakeholders as required in the performance of the accounting and financial functions.
Prepare donor financial reports in accordance with IOM and donor regulations and established procedures. Liaise with project managers and relevant units in Headquarters (HQ), Administrative Centres and Regional Office (RO) as required.
Conduct verification of service providers, vendors, contractors and grantees, including the issuance of invoices and progress certificates and financial reports, and certify as delegated.
Ensure compliance with the Organization’s regulations, procedures and practices in the performance of accounting and financial functions.
Perform such other duties as may be assigned.