Finance & Office Operations Coordinator

Worldwide Solutions Group Inc • Troy, VA

1d

About The Position

We are seeking a highly organized and detail-oriented Finance & Office Operations Coordinator to support our accounting operations, vendor management, and office administration. This role is ideal for someone who thrives in a dynamic environment, exercises independent judgment, and enjoys owning processes from start to finish. You will play a key role in accounts payable, month-end close activities, RMA processing, and general office operations.
Accounts Payable & Financial Operations
Post vendor bills from landed cost receipts, purchase receipts, or direct accounts.
Process shipping bills from vendor portals.
Review and process employee expense reports.
Prepare weekly unpaid bills lists for CFO approval.
Coordinate China vendor payments with internal stakeholders.
Execute approved payments in CashPro and post transactions in Acumatica.
Perform daily bank reconciliations and deposit checks.
RMA Processing
Enter RMAs into Acumatica and issue Return Approval Authorization forms.
Create and manage RMA tasks in Teams, assigning appropriate team members.
Month-End Close
Perform accurate reconciliations for:
Accounts payable
AMEX credit card charges
Prepaid inventory (bank and credit card)
Prepaid expenses
Shipping expenses
Landed cost & purchase receipt variance
Purchase receipts and landed cost receipts
Office & Administrative Operations
Maintain vendor documentation (W-9s, bank forms, ST-10s, etc.).
Manage office and warehouse supply inventory.
Oversee printer lease administration.
Coordinate utilities and property tax documentation.
Coordinate end-to-end ordering of promotional materials, branded merchandise, and gear to support internal teams, events, and company initiatives.
Perform additional duties as assigned

Requirements

• 3+ years of experience in accounting operations, accounts payable, or finance support.
• Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent experience preferred.
• Experience with Acumatica or similar ERP systems preferred.
• Strong analytical skills and the ability to exercise independent judgment and discretion.
• Excellent communication and organizational skills.
• High attention to detail, accuracy and confidentiality.
• Ability to manage multiple priorities in a fast-paced environment.
• Financial accuracy and reconciliation expertise
• Independent decision-making
• Vendor and stakeholder communication
• Operational organization and follow-through
• ERP and financial systems proficiency
• Compliance: Due to ITAR and / or CUI compliance requirements, this position requires candidates to be a U.S. Citizen, Permanent Resident Alien, or Protected Individual per 8 U.S.C.1324b(a)(3).
• Candidates being considered for hire must successfully pass a pre-employment background check

Nice To Haves

• Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent experience preferred.
• Experience with Acumatica or similar ERP systems preferred.

Responsibilities

• Post vendor bills from landed cost receipts, purchase receipts, or direct accounts.
• Process shipping bills from vendor portals.
• Review and process employee expense reports.
• Prepare weekly unpaid bills lists for CFO approval.
• Coordinate China vendor payments with internal stakeholders.
• Execute approved payments in CashPro and post transactions in Acumatica.
• Perform daily bank reconciliations and deposit checks.
• Enter RMAs into Acumatica and issue Return Approval Authorization forms.
• Create and manage RMA tasks in Teams, assigning appropriate team members.
• Perform accurate reconciliations for accounts payable, AMEX credit card charges, prepaid inventory (bank and credit card), prepaid expenses, shipping expenses, landed cost & purchase receipt variance, purchase receipts and landed cost receipts
• Maintain vendor documentation (W-9s, bank forms, ST-10s, etc.).
• Manage office and warehouse supply inventory.
• Oversee printer lease administration.
• Coordinate utilities and property tax documentation.
• Coordinate end-to-end ordering of promotional materials, branded merchandise, and gear to support internal teams, events, and company initiatives.
• Perform additional duties as assigned

Benefits

• Comprehensive benefit package including medical, dental and vision coverage; company-paid basic life/AD&D insurance, short-term and long-term disability insurance; voluntary supplemental insurances, flexible spending accounts and employee assistance program (EAP).
• Sick Leave, Vacation Time, and company-paid Holidays are also provided as paid time off.
• Nelson Miller Group also provides a 401(k) Retirement Savings Plan option with a safe harbor non-elective company contribution.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees