Office & Operations Coordinator, Platform

Interplay•New York, NY

3d•Onsite

About The Position

We’re looking for an Office and Operations Coordinator who’s excited to own the day-to-day office experience, manage events, and support core operations administration. This role is ideal for someone who’s highly organized, personable, and proactive, someone who can keep a physical office running smoothly by getting their hands dirty and problem solving whatever issues might arise, and enjoys improving and sustaining the behind-the-scenes systems that help a team move faster. You should be comfortable with administrative work, vendor coordination, and office logistics/organization, but also tech-forward: strong computer skills, quick to learn new systems, and interested in setting up automations, better processes, and clean documentation.

Requirements

2+ years experience in office management, operations, executive admin, or similar coordination-heavy roles preferred but not required.
Strong computer/technical skills (Google Workspace, Slack, Zoom; confident learning new tools quickly).
Exceptional organization and follow-through; you can manage multiple streams without dropping details.
Personable and service-oriented, comfortable helping others and creating a great in-office experience.
Clear written communication and comfort documenting processes.
A self starter and motivated to learn.
A problem solver and someone who’s not afraid to get their hands dirty.
A swiss army knife who can and wants to handle a multitude of different responsibilities.
Organized.
A person experienced in managing timelines and are able to organize information into plans.
A person who is creative and willing to generate innovative ideas for events and marketing campaigns, always staying ahead of industry trends.
A proactive problem solver, capable of identifying potential issues and providing timely solutions.
A team player with excellent interpersonal skills, collaborating effectively with cross-functional teams and building strong relationships.
A person capable of managing multiple priorities and deadlines while maintaining a high level of quality and professionalism.
A tech-savvy and comfortable working with various software and tools related to marketing, event planning, content creation, and data management.
A person who gets things done, finds a way around walls and pursues excellence.
A person looking for a role to gain a wide array of experiences.

Nice To Haves

2+ years in administrative, operations, or business support roles.
Strong organizational, communication, and problem-solving abilities.
Familiarity with Google Workspace, Airtable, LinkedIn, Affinity, Quickbooks, and content management systems.
Ability to manage multiple tasks efficiently while maintaining accuracy.
A self-starter who can identify process improvements and take initiative.

Responsibilities

Own the daily office rhythm: supplies, mail/packages, guest experience, meeting room readiness, and general office organization.
Coordinate vendors and service providers (cleaning, repairs, internet/IT support, building management, etc.)
Manage office inventory and purchasing; keep the office stocked and cost-conscious.
Maintain office guidelines and make it easy for people to follow them (signage, docs, quick training).
Manage and coordinate all events. These include: Internal events External Interplay hosted events All events being held at the office
Event coordination with internal and external reps
Catering
Scheduling
RSVPs
Day of execution including set-up and breakdown
Help run operational “admin backbone” tasks: documentation, trackers, forms, intake workflows, recurring checklists.
Identify operational friction and propose improvements (templates, automations, better trackers).
Execute platform support to Interplay portfolio companies, colloquially know as “connecting the dots” with an emphasis on sourcing leads for intro requests.
Help maintain simple dashboards and trackers (e.g., Airtable/Notion/Sheets), ensuring data is accurate and current.
Act as a go-to person for “how do I…?” questions around internal systems and workflows.
Assist with general accounting needs like tracking and recording expenses, managing monthly uncategorized reports, and executing recurring business payments.
Support business entity filings, annual reports, and compliance documentation with state agencies.
Assist in creating, publishing, and managing blogs, podcasts, and marketing content across platforms.
Collect and report weekly analytics for marketing, talent, website, and podcast performance.
Maintain email groups, support Airtable database updates, and assist with scraping tools and research tasks.