Part-Time Evening Finance Office Administrator - Trucking and Brokerage

3 Lions Logistics • Andover, MA

8d • Onsite

About The Position

We are seeking a detail-oriented Evening Finance Office Administrator to join our trucking and brokerage company. This part-time position will be responsible for managing essential administrative functions related to driver documentation, fuel management, and regulatory compliance.

Requirements

• High school diploma or equivalent.
• Previous administrative experience, preferably in transportation or logistics.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite (particularly Excel).
• Experience with data entry and record keeping.
• Ability to work independently during evening hours.
• Strong communication skills for interacting with drivers and team members.

Nice To Haves

• Experience with transportation management software.
• Knowledge of DOT regulations and compliance requirements.
• Previous experience with IFTA and HUT reporting.
• Familiarity with electronic logging devices (ELDs).
• Understanding of trucking industry terminology and operations.
• Experience with accounts payable/receivable.

Responsibilities

• Process and reconcile fuel receipts for accurate record-keeping and reimbursement.
• Support basic book-keeping tasks on a day to day basis.
• Maintain comprehensive driver files, including licenses, certifications, and medical records.
• Monitor expiration dates and ensure timely renewal of driver documentation.
• Prepare and assist with IFTA (International Fuel Tax Agreement) reporting.
• Manage Highway Use Tax (HUT) documentation and reporting.
• Verify driver logs and hours of service compliance.
• Process trip-related documentation and paperwork.
• Maintain organized filing systems for both digital and physical documents.
• Assist with accounts payable/receivable related to fuel expenses.
• Support dispatch operations as needed during evening hours.
• Coordinate with drivers regarding documentation requirements.
• Generate regular compliance reports for management review.

Benefits

• Competitive hourly rate.
• Industry-specific training provided.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED