Finance Manager

Wisconsin Department of Workforce Development • Stevens Point, WI

13d • Onsite

About The Position

Portage County has a full-time Finance Manager position available in the Finance Department. This role involves a wide range of financial responsibilities including general accounting, grant financial management, and staff supervision. The Finance Manager will play a key role in budget preparation, financial reporting, internal controls, and ensuring compliance with regulations. They will also act as a finance liaison to assist departments with financial expertise and support. The position requires an Associate degree in accounting or a related field, with a Bachelor's degree preferred. Grant administration, supervisory, and governmental accounting experience are also preferred. The ability to pass a criminal and financial background check is required.

Requirements

• Associate degree in accounting, or related field required.
• Ability to successfully pass a criminal and financial background check.

Nice To Haves

• Bachelor’s degree in accounting, business administration, or related field preferred.
• Grant administration experience preferred.
• Supervisory and/or management experience preferred.
• Knowledge of governmental accounting preferred.
• Any combination of education and experience that provides the required knowledge, skills and abilities.

Responsibilities

• Assists in the preparation and development of the annual county-wide budget including analysis and review of department budget amounts.
• Assists with preparation of department budget summaries and analysis documents for presentation.
• Attends department budget meetings as requested.
• Identifies, reviews, and prepares journal entries for month and fiscal year end along with supporting documentation.
• Reviews balance sheet, revenue, and expense accounts and prepares reconciliations as needed, using financial reports along with other department or institutional documents.
• Compiles financial and other data for use in preparation of routine or specials reports as needed.
• Provides documents for internal and external auditors and assists with the collection of financial data as required including the preparation of work papers for annual audit.
• Cooperates with independent auditors to ensure accurate, efficient, and transparent review of financial statements.
• Audits and approves accounts payable invoices for payment.
• Ensures proper expenditure coding, support documentation, and adherence to applicable County policies and procedures.
• Assists with various department’s year-end close out and reconciliation process to ensure all funds are reported and recorded accurately.
• Assists with the development and implementation of fiscal policies and procedures, specifically responsible for grant administration and reporting.
• Identifies and assists with correcting deficiencies in internal controls.
• Ensures the County’s financial operations conform to pertinent regulations, standards, and guidelines and immediately advise any condition that might be considered a material weakness to the Finance Director.
• Acts as a finance liaison by assisting departments by providing financial expertise in areas of budget and financial planning to assist department in fulfilling and meeting goals.
• Attends department meetings as requested and acts as a financial resource.
• Assists department staff in developing grant applications, amendments and transfers, and implementing program budgets.
• Maintains grant reporting system for new or existing grants.
• Reviews and updates payroll activity codes and allocation codes as necessary to ensure salaries and benefits are charged appropriately to grant programs.
• Prepares annual expense allocation methodology for the County’s cost allocation plan, administration, management, support and overhead costs.
• Reviews entries on a monthly basis and adjusts methodology as necessary.
• Reviews and authorizes requests for reimbursement and expenditure reports and ensures timely submission.
• Approves and posts general billing invoices.
• Monitors department budgets to ensure accurate financial reporting and proper reimbursement.
• Reviews monthly reconciliation of grants to the general ledger to ensure expenses are appropriately claimed to grant programs.
• Prepares monthly journal entries to recognize grant and contract reimbursements.
• Approves and posts monthly journal entries prepared by staff for grant allocations and corrections.
• Provides support for the development and coordination of the centralized grants administration system for monitoring and auditing county grants and contracts.
• Interviews, recommends hiring and termination, supervises, motivates, evaluates and disciplines staff either directly or by delegation.
• Ensures staff training.
• Interprets and clarifies program information.
• Provides direction to staff for new initiatives and programs.
• Administers human resources policies in conformance with any bargaining agreements and department guidelines.
• Coordinates work activities of staff by assigning and reviewing work.
• Recommends department organizational changes and procedural improvements by evaluating workflow patterns and staffing capabilities as necessary to maximize staff efficiencies.
• Coordinates or attends meetings related to programmatic changes needed for the department or related to business operations/budget.
• Supports other department accounting functions by providing training and/or back-up support when in need of accounting assistance.

Benefits

• Vacation - available on day one!
• Health insurance- your choice of two health plans- (Health Savings Account associated with a High Deductible Health Plan with a County contribution or a PPO Co-pay plan)
• Wellness incentive plan offered with health insurance enrollment! Earn up to $600 per year!
• Flexible spending account
• Dental insurance
• State of Wisconsin Retirement Plan - County contribution of 7.2%!
• Paid holidays
• Paid sick leave
• Life insurance- premium paid by the County (must work a minimum of 30 hrs/wk)
• Long term disability insurance- premium paid by the County (must work a minimum of 30 hrs/wk)
• EAP (Employee Assistance Plan) - paid by the County
• 457(b) Deferred Compensation Plan
• Public Student Loan Forgiveness (PSLF) Program

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree