Finance Manager

Downtown Women's Center•Los Angeles, CA

42d•Hybrid

About The Position

The Finance Manager is responsible for overseeing the financial management and compliance activities of DWC's government and private grants and contracts portfolio. This position serves as the primary manager of the Finance & Grants team and ensures the accuracy of grant budgeting, funder billing, financial reporting, revenue recognition, and grant-related reconciliations. The Finance Manager works closely with program leadership, Development, Accounting, and Executive Leadership to support strategic financial decision-making, maintain compliance with funder requirements, and maximize reimbursement opportunities. This position partners with the Accounting Manager during month-end close and financial reporting processes by analyzing grant spending trends, investigating budget-to-actual variances, preparing financial narratives, and assisting with monthly financial statement footnotes and management reporting. The ideal candidate will possess strong nonprofit financial management experience, extensive knowledge of government grants and contracts, exceptional analytical skills, and the ability to lead a high-performing team while balancing day-to-day operational demands with organizational priorities.

Requirements

Bachelor's Degree in Accounting, Finance, Business Administration, or related field required.
Minimum 3-5 years of experience serving in a Finance Manager or equivalent leadership capacity within a nonprofit organization.
Minimum 7 years of progressive experience in nonprofit finance, grants management, budgeting, financial planning, and reporting.
Significant experience managing government grants and contracts, including federal, state, county, and city funding sources.
Demonstrated experience with OMB 2 CFR 200 Uniform Guidance.
Experience preparing and reviewing grant budgets, funder invoices, and financial reports.
Experience supervising professional finance staff.
Strong understanding of nonprofit accounting principles and GAAP.
Advanced Excel and financial modeling skills.
Experience with ERP accounting systems (Sage Intacct preferred).
Excellent verbal, written, analytical, and interpersonal communication skills.
Strong organizational and project management skills.
Self-starter with the ability to work independently and manage multiple priorities.
Demonstrated commitment to diversity, equity, inclusion, and cultural humility.
Must be a CA resident and live no more than 80 miles from DWC; must be available for in-person meetings at DWC.
Must provide documentation of a negative TB test result within the last twelve months, on first day of hire.
Being authorized to work in the U.S. is a precondition of employment. DWC does not sponsor employment visas, such as H-1B.

Nice To Haves

Master's Degree in Accounting, Finance, Public Administration, or related field preferred.
CPA, CGMA, MBA, or similar professional credential preferred.

Responsibilities

Oversee all financial management activities related to government and private grants and contracts, ensuring compliance with funder requirements, Uniform Guidance, and organizational policies.
Review and approve proposal budgets, contract budgets, grant modifications, and budget realignments prior to submission to funders.
Partner with Development, Program Leadership, and Executive Leadership in preparing grant application budgets and financial forecasts.
Monitor grant expenditures against approved budgets and identify potential over-spending, under-spending, or compliance risks.
Develop financial projections for grants and contracts and communicate budget concerns and recommendations to management.
Ensure proper revenue recognition and grant accounting treatment in accordance with GAAP and funder requirements.
Maintain comprehensive knowledge of government grant regulations, reimbursement methodologies, indirect cost allocations, and allowable cost principles.
Understand insurance requirements and obtain and distribute insurance certificates. Ensure all insurance requirements are met and maintained throughout the contract lifecycle.
Serve as the finance lead for all funder monitoring reviews, site visits, compliance examinations, desk audits, and fiscal assessments conducted by government and private funders.
Coordinate cross-functional preparation efforts, establish monitoring timelines, oversee the collection and validation of supporting documentation, and ensure organizational readiness for all fiscal compliance reviews.
Develop and maintain monitoring readiness tools, compliance checklists, and standard operating procedures to support successful outcomes during funder reviews and audits.
Lead organization-wide education and training efforts related to grant and contract requirements by partnering with Development, Program, and Operational leadership teams to ensure a clear understanding of funding terms and conditions, allowable and unallowable costs, match requirements, performance obligations, reporting deadlines, revenue restrictions, and compliance risks associated with government and private funding sources.
Oversee the preparation, review, and submission of all government and private funder invoices prepared by Finance & Grants staff.
Review supporting documentation for billing submissions to ensure accuracy, completeness, and compliance with contract requirements.
Collaborate with program and accounting staff to resolve billing discrepancies, questioned costs, and reimbursement issues.
Monitor accounts receivable aging related to grants and contracts and assist with collections as necessary.
Ensure all billings are submitted timely and maximize revenue recovery opportunities.
Analyze monthly grant spending trends, budget-to-actual results, and key financial drivers across government and private grants.
Partner with the Accounting Manager during month-end close processes to provide grant-related financial analysis and supporting schedules.
Prepare variance analyses, spending forecasts, and financial narratives to support monthly financial statements and management reporting.
Assist in preparing financial statement footnotes and other disclosures related to grants, contracts, restricted funding, and program operations.
Identify emerging financial risks, operational trends, and opportunities for improved financial performance and communicate findings to leadership.
Assist the Director of Finance & Accounting with budgeting, forecasting, KPI reporting, and board presentation materials.
Review and approve grant-related journal entries, accruals, allocations, and other adjusting entries for accuracy and compliance.
Assist with monthly and year-end close activities related to grant accounting and revenue recognition.
Review grant reconciliations and ensure consistency between subledgers, billing schedules, budget tracking reports, and the general ledger.
Support the preparation of audit schedules and grant-related workpapers for annual financial audits, Single Audit, Yellow Book Audit, and funder monitoring visits.
Assist with implementation and maintenance of financial controls related to grants and contracts.
Hire, supervise, train, mentor, and evaluate Finance & Grants team members.
Establish departmental performance expectations and ensure accountability for quality and timely work product.
Develop and enhance grant finance processes, reporting tools, and internal controls.
Promote collaboration between Finance, Accounting, Development, and Program teams.
Other duties as assigned.