Finance Manager - Research Administration

NYU Langone Health • New York, NY

4h • $101,494 - $125,000 • Onsite

About The Position

NYU Grossman School of Medicine is a top-ranked medical school with a 175-year history of training physicians and scientists. As an integral part of NYU Langone Health, the school is dedicated to improving the human condition through education, research, and patient care. NYU Langone Health values equity and inclusion, striving to create an environment where diverse faculty, staff, and students can thrive.

The Finance Manager, reporting to the Associate Director of Finance and Research Administration, is a key role within the NYU Langone Health Integrated Support (POD) model. This position is responsible for leading finance and post-award professionals in managing the financial aspects, reporting, planning, and analytics for the research and financial portfolios of assigned academic departments. The Finance Manager is crucial for delivering high-quality financial and research administration support, maintaining excellent customer service, operational efficiency, and research compliance. This role aims to enhance financial stewardship, standardize processes and best practices, and cultivate a collaborative, adaptable, and service-oriented team culture to support the long-term growth and evolving needs of the departments and the Integrated Support model. Success requires a blend of technical and analytical skills, leadership, and effective communication. The ideal candidate will be proactive, solution-oriented, capable of managing competing priorities, building cross-functional relationships, and supporting strategic departmental and institutional initiatives.

Requirements

• Bachelors Degree in Business, Health Administration or related field with a minimum of 5 years of progressive leadership experience in an academic medical center; or equivalent combination of education and experience.
• Thorough understanding of the management of an academic clinical department including the management of a physician group practice.
• Progressive responsibility experience managing budgets, business development, and financial operations of complex matrix organizations at academic medical centers.
• Highly effective interpersonal, communications and critical thinking skills and attention to detail required along with high level of discretion, tact and diplomacy.
• Strong project management, organizational, and time management skills.
• Exceptional financial management skills; including thorough knowledge of pre- and post-award grants and research administration, including deep understanding of federal, state and local policies governing sponsored research.
• Demonstrated ability to manage complex projects.
• Proficiency in managing complex, multi-source budgets; familiarity with grants.
• Firm understanding of basic accounting principles, budgeting, business planning, variance analysis, and problem solving.
• Adaptive learner.
• Able to multi-task and manage various deliverables while adhering to deadlines.
• Excellent communication skills are essential to interface effectively with diverse internal and external professional groups and committees.
• Qualified candidates must be able to effectively communicate with all levels of the organization.

Nice To Haves

• Prior experience with professional or facility billing preferred.

Responsibilities

• Oversee and help manage financial performance, P&L, budgeting, and funds flow for the designated Department or Institute. Prepare monthly reporting packages, perform variance and trend analysis to ensure transparency and accountability. Communicate results with departmental and finance leadership.
• Act as the financial liaison for PIs, division leads, departmental leadership, and central finance teams.
• Help establish annual budgets and long-range plans by reviewing baselines with leadership and facilitating any additional requests for approval.
• Oversee the post-award finance grants management team and day-to-day operations for funded grants, gifts, and fellowships, ensuring effective financial oversight of sponsored portfolios in coordination with related departmental and non-sponsored funding sources to support overall portfolio management and compliance.
• Post-award management ongoing review of research records, personnel and OTPS expenses within budget guidelines, budget revisions and prior approval, subcontract management, submission of required progress close out reports and invoicing regulatory compliance.
• Monitor expenditure related to grants and contracts, oversee the preparation of financial reports as required, and ensure the appropriate use of sponsored awards as required by federal, state, local and university regulations, and adherence to all institutional deadlines and processes.
• Remain up to date on changes to policies, both internal and external, that pertain to compliance, budgeting, and other factors that impact sponsored award spending.
• Recommend and implement changes to maintain balanced accounts (compared to budget and within available balances as applicable) and help resolve funding shortages. Help align financial needs with available organizational resources.
• Spearhead the annual budget and long-range planning processes, working with leadership to align financial needs with available organizational resources and strategic priorities; this includes monitoring and tracking of AEC as applicable to research faculty.
• Champion a culture of excellence in financial reporting and analysis, promoting the adoption of leading practices throughout the team, including utilization of AI, Databricks and other institutionally supported tools for automation and efficiency.
• Contribute energetically to an environment of effective financial reporting and analysis, time management and prioritization, compliance with regulations, and adoption of leading practices.
• Provide adhoc financial reports and special projects upon request for department leadership and central finance leadership team.
• Compliance: responsible for ensuring that sponsored research efforts are in compliance with NYU School of Medicine guidelines, state and federal regulations. Monitor the progress and performance of all research projects. Contribute to and have knowledge of internal policies pertaining to the management of grants and contracts within the integrated support and FIN-Core teams.
• Foster strong collaborative relationships throughout the institution, especially within the Integrated Support (pod) model and the departmental administrative team, and also including central offices in Research Administration, such as SPA, RDI, CRSU, TOV and RFO.

Benefits

• Financial security benefits
• Generous time-off program
• Employee resources groups for peer support
• Holistic employee wellness program focusing on physical, mental, nutritional, sleep, social, financial, and preventive care.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager