Finance Manager III

CalHR•Salinas, CA

2d•Onsite

About The Position

Under the direction of the Department Head, this position plans, organizes, directs, and implements all aspects of a department's financial activities. This includes preparing complex budgets, managing accounting functions, fiscal management, financial reporting, and internal auditing. The role ensures fiscal year-end closures, coordinates with outside auditors, and develops/maintains fiscal, cost accounting, contract administration, billing, and grant accounting systems and procedures. The position is responsible for the departmental management information system. This classification is assigned to departments with large budgets and complex funding, including grants, pass-through revenues, and billable fee-for-service revenues. Incumbents are accountable for the quality and technical accuracy of the department's fiscal programs, including financial planning, budgeting, cost management, revenue maximization, fiscal compliance, reporting, and auditing. They are also responsible for ensuring appropriate software is identified and available for all fiscal and management operations. This classification is distinguished from the Finance Manager II, who manages the fiscal operations of a medium-sized department or a division within the Auditor-Controller's office.

Requirements

Thorough knowledge of principles and methods of public finance administration, particularly in the areas of accounting operations, budgeting preparation and management; fiscal control auditing, cost accounting, financial reporting, forecasting, financial analysis, internal financial and operations auditing.
Thorough knowledge of principles and methods of supervision and management including analysis, and organization; selection and evaluation of employees, and their training and development.
Thorough knowledge of principles and practices of reimbursement, grant management, monitoring and control.
Thorough knowledge of integration of data processing applications to meet financial reporting, including accounting, budgeting, billing monitoring and reporting.
Thorough knowledge of accounting and auditing principles and practices used in public finance, including third-party reimbursement principles, policies and procedures.
Working knowledge of State and federal law affecting fiscal operations, reporting and resource management including regulations specific to public finance.
Working knowledge of principles and practices of internal auditing and operations auditing.
Working knowledge of computerized data processing as it relates to accounting operations and management information systems.
Working knowledge of quantitative analysis and statistical reporting.
Working knowledge of operating principles and capabilities of personal computers and mainframe computer systems.
Working knowledge of Word, Excel, Access and other common PC office applications.
Ability to plan, organize, direct, and coordinate the fiscal and accounting operations of a large Department with a complex budget.
Ability to properly interpret and make complex financial decisions in accordance with appropriate laws, regulations, and policies.
Ability to develop, implement, and administer programs that maximize revenue and reimbursement from all sources and administer automated data gathering, processing, and reporting systems.
Ability to analyze complex financial problems and develop effective policies, procedures, and fiscal controls.
Ability to prepare, review, and interpret complex financial reports, summaries, and data.
Ability to read, interpret, and apply complex laws, rules, and regulations.
Ability to develop and achieve department and program goals.
Ability to communicate effectively both verbally and in writing.
Ability to plan, organize, direct, and evaluate the work of others.
Ability to present financial and technical information before a group.
Ability to establish and maintain effective working relationships.
Equivalent to completion of a Bachelor's degree in Public or Business Administration, Economics, Accounting, Finance or a related field with coursework in accounting, finance, and business administration.
Five years of increasingly responsible experience performing a wide variety of duties related to fiscal resource management, including at least two years of significant administrative experience in public finance and accounting.

Nice To Haves

The ability to speak, read, and write Spanish in addition to English would be an asset in this position.

Responsibilities

Plans, develops, coordinates, implements, and evaluates fiscal management policies, goals, objectives, procedures, and standards.
Exercises overall responsibility for budget preparation, monitoring, and control to ensure programs are conducted within allocated funds.
Develops timely management reports to inform departmental managers about budgets, expenditures, revenues, and program fiscal performance.
Prepares periodic financial reports.
Develops, implements, monitors, and continually evaluates departmental fiscal systems, financial controls, and accounting operations, including cost accounting, budgeting, program billings, contractor payments, financial reporting, and internal auditing, to ensure proper controls and compliance with generally accepted accounting principles, and local, state, and federal policies, guidelines, and requirements.
Assures the timely and accurate fiscal year-end closure of department budgets and accounting activities.
Analyzes, develops, and implements systems to assure maximum reimbursement for services and ensures department divisions are efficiently maximizing revenues.
Recommends cost shift or accounting strategies to maximize reimbursement.
Provides advice, assistance, and training to management, professional, technical, and clerical staff on all financial and budgetary matters.
Researches legislation to ensure the department's fiscal compliance with laws, rules, and regulations.
Analyzes and reports on the potential fiscal impact of legislative proposals and recommends policy positions for legislative lobbying.
Ensures the department's fiscal program adheres to standards to meet State and Federal Audit requirements.
Prepares complex responses to disputed State and federal audit requirements and prepares materials for appeals as appropriate.
Provides coordination and follow-up to external auditors engaged by the County to perform fiscal and compliance audits.
Identifies computerized accounting, budgeting, billing, program management, and other management information systems requirements and works with the management team to design and implement these requirements.
Designs and participates in quantitative analysis of systems and programs, analyzes data and projected trends, and prepares complex technical and financial reports, rate studies, and major project plans.
Establishes and maintains positive working relationships with department management and staff, other county departments, outside agencies, vendors, and external auditors.
Selects, trains, assigns, and evaluates the work performance of subordinate staff.
Uses a PC, telephone, and calculators.
Provides excellent and courteous customer service.