Finance Manager Assistant/Admin Assistant

Tom's Ford•Keyport, NJ

3d•Onsite

About The Position

Tom's Ford is seeking a Finance Manager Assistant/Admin Assistant to support our finance department and dealership office operations. This role combines administrative support with finance-related tasks, helping keep deals, paperwork, and daily office functions running smoothly.

Requirements

2+ years of experience in an administrative, office support, or finance/admin role
Strong organizational skills and attention to detail
Strong written and verbal communication skills
Ability to multitask and prioritize in a fast-paced environment
High school diploma required
Good with technology
Excellent appearance, verbal/written communication, strong presentation skills
Outgoing personality with expertise at developing relationships (i.e., a “people person")
All Applicants Must Pass Pre-employment Testing to Include Background Checks

Nice To Haves

Automotive experience a plus
Some college coursework in business, finance, or accounting preferred

Responsibilities

Assist the Finance Manager with deal paperwork, contracts, and documentation for vehicle sales
Prepare, organize, and file finance and title paperwork accurately and on time
Communicate with lenders, customers, and sales staff to track deal status and follow up on missing documents
Maintain accurate records for financing, warranties, and insurance products
Support day-to-day office administration: scheduling, correspondence, data entry, and filing
Answer phones and greet customers/vendors as needed
Assist with compliance documentation and audits as required
Be able to be a backup finance and do deals when needed
Present financing and insurance options to customers after the sale, including extended warranties, GAP insurance, and other F&I products
Maintain accurate records and reporting for all finance transactions
Ensure all finance and insurance paperwork is complete, accurate, and compliant with federal, state, and dealership regulations