Finance Management Assistant

Small Parts•Logansport, IN

About The Position

To provide accounting services to all Small Parts locations and HTI as described below. Responsibilities listed below are divided up between the finance department.

Requirements

Must be able to use a PC with MS Office and navigate the Plex ERP system
High school diploma or equivalent
Ability to read, fluently speak and write in the English language
Ability to write simple correspondence
Demonstrate strong English grammar and composition
Ability to effectively present information in one-on-one situations

Nice To Haves

one year of office experience preferred
the ability to read and write in Spanish is a plus

Responsibilities

Prepare and send invoices; manage collections, AR issues reports (bi-weekly), and OB10 processing.
Receive, post, and reconcile all daily receipts.
Maintain AR roll-forward and elimination spreadsheets.
Provide Proof of Delivery documentation and copies of invoices as requested.
Set up new customers in the ERP system.
Prepare AR reconciliation and aging reports.
Manage prepaid and scrap value spreadsheets and create related vendor invoices.
Generate special and ad-hoc AR reports as needed.
Process invoices, vouchers, and vendor payments following established procedures.
Prepare weekly and bi-weekly check runs.
Reconcile and maintain vendor accounts, resolving discrepancies with vendors and customer service.
Maintain sales and use tax reports and certification of insurance forms.
Assist with monthly AP reconciliation and aging analysis.
Assist the Controller with monthly closing activities and financial metric analysis.
Prepare and post journal entries; reconcile accounts and general ledger.
Maintain fixed asset system (FAS), asset numbering, and asset-to-budget reporting.
Prepare monthly reports, including PPE, PMA, COPO COQ, and scrap analysis.
Review HTI and SPI bank statements; balance cash books weekly.