Finance Management Assistant

Small Parts • Logansport, IN

4d

About The Position

To provide accounting services to all Small Parts locations and HTI. Responsibilities are divided up between the finance department.

Requirements

• High school diploma or equivalent
• One year of office experience preferred
• Ability to read, fluently speak and write in the English language
• Ability to write simple correspondence
• Demonstrate strong English grammar and composition
• Ability to effectively present information in one-on-one situations
• Must be able to use a PC with MS Office and navigate the Plex ERP system

Nice To Haves

• Ability to read and write in Spanish is a plus

Responsibilities

• Prepare and send invoices; manage collections, AR issues reports (bi-weekly), and OB10 processing.
• Receive, post, and reconcile all daily receipts.
• Maintain AR roll-forward and elimination spreadsheets.
• Provide Proof of Delivery documentation and copies of invoices as requested.
• Set up new customers in the ERP system.
• Prepare AR reconciliation and aging reports.
• Manage prepaid and scrap value spreadsheets and create related vendor invoices.
• Generate special and ad-hoc AR reports as needed.
• Process invoices, vouchers, and vendor payments following established procedures.
• Prepare weekly and bi-weekly check runs.
• Reconcile and maintain vendor accounts, resolving discrepancies with vendors and customer service.
• Maintain sales and use tax reports and certification of insurance forms.
• Assist with monthly AP reconciliation and aging analysis.
• Assist the Controller with monthly closing activities and financial metric analysis.
• Prepare and post journal entries; reconcile accounts and general ledger.
• Maintain fixed asset system (FAS), asset numbering, and asset-to-budget reporting.
• Prepare monthly reports, including PPE, PMA, COPO COQ, and scrap analysis.
• Review HTI and SPI bank statements; balance cash books weekly.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED