Finance Legal Assistant

Agama Solutions•Indianapolis, IN

5d•Hybrid

About The Position

We are seeking a motivated Legal Assistant to join our client's finance department. This position provides an exciting opportunity to deliver essential administrative support to attorneys while enjoying remarkable benefits, a hybrid schedule, and a beautiful office environment.

Requirements

A minimum of 2 years of related legal experience in a law firm or legal environment.
Proficiency in Microsoft Office programs.
Strong command of the English language with excellent grammar and writing skills.

Nice To Haves

Some education beyond high school or coursework in the legal field is preferred.
Legal background.
Combination of legal and accounting/finance experience.
Strong proficiency in Microsoft Office programs.
Post-secondary education or coursework in the legal field is preferred.
The candidate must have a thick skin and not take feedback personally.

Responsibilities

Provide proactive administrative support to attorneys.
Demonstrate strong attention to detail in all tasks.
Respond to requests promptly and prioritize workload effectively.
Create, review, and edit various documents (experience with document management systems like iManage is preferred).
Review, inventory, and save signature pages with accuracy.
Compile documents for closings using transaction checklists.
Collaborate with attorneys and paralegals to prepare and assemble closing books for review.
Monitor deadlines and manage work processes efficiently.
Process payment and reimbursement requests accurately.
Maintain and organize files according to established information governance policies.
Assist with managing client contacts, emails, documents, and mail flow.
Provide excellent client service by greeting guests, scheduling meetings, and managing phone conferences.
Communicate clearly and professionally with clients and team members.