Finance & HR Associate

Freedom of the Press Foundation (FPF)•New York, NY

2d•$90,000 - $95,000

About The Position

Freedom of the Press Foundation (FPF), a nonprofit organization dedicated to protecting, defending, and empowering public-interest journalism, is hiring an associate to support its finance and human resources functions. Reporting to the chief development and operations officer, the associate will manage day-to-day financial operations, support organizational budgeting and reporting, and coordinate with FPF’s external accounting firm. The position also supports human resources functions, including recruitment, onboarding, performance management, and compliance. The ideal candidate is highly organized, detail-oriented, comfortable handling sensitive information, and interested in improving internal systems and processes. This is a full-time role with a competitive nonprofit salary of US$90,000–95,000 per year, depending on experience. The position will preferably be based at FPF’s Brooklyn, New York, headquarters; strong U.S.-based remote candidates will also be considered.

Requirements

Passion for the First Amendment and protecting the press freedom rights of all.
At least three years of directly relevant experience in finance or accounting.
Familiarity with GAAP and nonprofit accounting principles, including grants management.
Proficiency with spreadsheets, including formulas, financial analysis, and reporting, with strong attention to detail.
Experience with accounting or payroll systems.
Ability to handle sensitive information confidentially and demonstrate integrity and professionalism.
Excellent communication, interpersonal, and diplomatic skills, including the ability to act effectively as a liaison between budget owners and senior leadership.
Ability to solve problems independently and manage competing priorities.

Nice To Haves

Some human resources experience.
Familiarity with Justworks, Bill.com, and Sage Intacct.

Responsibilities

Serve as the primary liaison with the external accounting firm, attend biweekly meetings, and coordinate deliverables with the chief development and operations officer.
Oversee day-to-day accounts payable and receivable processes, including expense coding, invoice approvals, payment processing, and tracking incoming funds.
Review and reconcile company credit card transactions monthly and staff reimbursements weekly.
Prepare quarterly financial reports, including budget-to-actual comparisons, spending trends, and variance analyses, and work with department heads to identify and address budget discrepancies.
Support the annual audit, tax return preparation, and annual budgeting processes by providing financial data, reconciliations, and documentation.
Coordinate quarterly meetings with the finance subcommittee of the FPF board of directors.
Support financial compliance and process improvements by updating policies, training staff, and identifying automation opportunities.
Monitor grant revenue and expenditures, including restricted funding, to ensure accurate tracking against grant budgets and support timely financial reporting to funders.
Maintain accurate records in accounting systems, including timely entry of employee and vendor information, invoices, payments, and deposits.
Review contracts and vendor agreements to ensure alignment with budget parameters.
Support recruitment by maintaining applicant tracking records, posting jobs, screening resumes, scheduling interviews, and providing application materials to hiring panels.
Coordinate onboarding and offboarding for staff and contractors, including equipment procurement, scheduling meetings and trainings, and handling I-9 verifications.
Support payroll and benefits administration, including employee changes, payroll adjustments, and coordination with HR and payroll providers.
Coordinate the annual performance review process, including sending reminders and processing salary updates.
Prepare and coordinate independent contractor agreements using approved templates and ensuring appropriate budget approvals.
Maintain general organizational infrastructure, including forwarding state tax notices, administering and tracking PTO requests, and processing updates to the organization-wide holiday calendar.
Perform other responsibilities as assigned by the chief development and operations officer.