Finance & Development Operations Coordinator

CONGRESSIONAL BLACK CAUCUS FOUNDATION•Washington, DC

3d•$75,000 - $82,000•Onsite

About The Position

The Congressional Black Caucus Foundation, Incorporated (CBCF) is seeking a Coordinator, Development Finance & Revenue Operations. This role is accountable for all contributed revenue from commitment to cash, bridging Resource Development and Finance. The incumbent will ensure accurate recording, invoicing, collection, and reconciliation of all pledges, sponsorships, and grants. Key responsibilities include creating pledges and invoices, managing pledge receivables, and reconciling revenue against accounts receivable, the general ledger, and bank activity. The position supports CBCF's signature events, such as the Annual Legislative Conference (ALC), and various giving programs. This role ensures contributed revenue is recognized in accordance with U.S. GAAP (ASC 958-605) and maintains agreement between the donor database and financial system at month-end close.

Requirements

Bachelor’s degree in accounting, Finance, Business Administration, Nonprofit Management, Public Policy, or a related field required.
Five or more years of experience in nonprofit accounting, development operations, or gift/revenue administration.
Demonstrated experience managing pledges receivable, invoicing, and cash application.
Hands-on experience reconciling a donor database to the general ledger and bank activity.
Working knowledge of U.S. GAAP for not-for-profits, including ASC 958-605 contribution accounting and restricted net assets.
Proficiency with donor databases (e.g., Raiser's Edge NXT, Salesforce Nonprofit Cloud) and accounting systems (e.g., Sage Intacct, Financial Edge).
Advanced Excel skills, including lookups, pivot tables, and reconciliation workbooks.
High attention to detail and the ability to resolve variances independently.
Clear communicator who can work with donors, fundraisers, and accountants alike.
Discretion with confidential donor and financial information.
Ability to meet firm deadlines during month-end close, audit, and peak event periods.

Nice To Haves

CPA, CFRE, or progress toward either preferred.
Experience supporting sponsorship-driven events and multi-year corporate and foundation commitments preferred.

Responsibilities

Create and record pledges, sponsorship commitments, and grant awards in the donor database from signed agreements, commitment forms, and award letters.
Establish payment schedules, installment terms, and restrictions (purpose, time, or perpetual) for each commitment.
Review gift agreements and sponsorship contracts to confirm amounts, benefits, fair market value, and donor intent before entry.
Process gift entry, batch posting, and donor acknowledgments, including IRS-compliant quid pro quo disclosures.
Maintain complete, audit-ready documentation for every pledge and gift.
Generate and issue invoices for pledges, sponsorships, event packages, and installment payments per agreed schedules.
Manage the pledge receivable and A/R subledgers, including aging, collections follow-up, and payment application.
Partner with Resource Development staff on donor outreach for past-due commitments.
Recommend write-offs, allowances for uncollectible pledges, and pledge modifications for CFO approval.
Reconcile pledge revenue in the donor database to A/R and the general ledger monthly.
Match cash receipts, ACH, wire, credit card, and lockbox deposits to pledges, invoices, and donor records.
Reconcile contributed revenue to bank statements and resolve unapplied cash, duplicates, and timing differences.
Track restricted gifts and prepare net asset release schedules as restrictions are met.
Calculate present-value discounts on multi-year pledges receivable.
Prepare monthly pledge, receivables, and revenue reports for Finance and Resource Development leadership.
Support month-end and year-end close with revenue journal entries, schedules, and account analyses.
Prepare pledge receivable, contribution, and restricted-fund schedules for the annual audit and Form 990.
Provide revenue data for board reporting, budgets, and forecasts.
Serve as the functional liaison between the donor database and the financial system.
Maintain gift acceptance, revenue recognition, and pledge write-off procedures in writing.
Identify and implement process improvements, automation, and internal controls, including segregation of duties.
Perform other duties as assigned.