Finance Contract Coordinator

Environmental Air Systems•High Point, NC

2d•Onsite

About The Position

The Finance Contract Coordinator supports the financial management and administration of contracts across the organization. Working closely with the Finance Contract Manager, this role ensures that contract financial terms are accurately implemented, tracked, and reconciled throughout the project lifecycle. This position serves as a key liaison between Finance, Operations, and Procurement, helping to ensure accurate billing, cost tracking, compliance, and financial reporting for multiple active projects in a fast-paced, deadline-driven environment.

Requirements

Bachelor’s degree in Finance, Accounting, Business Administration, or a related field
2–5 years of experience in finance, accounting, or contract/project financial management
Proficiency in Microsoft Excel (including data analysis and reconciliation)
Experience working with ERP systems (e.g., Oracle, SAP, Viewpoint, or similar)
Strong financial analysis and attention to detail
Ability to interpret and apply contract financial terms
Effective cross-functional communication and collaboration
Strong organizational and time management skills in deadline-driven environments
Ability to manage multiple priorities and projects simultaneously
Problem-solving mindset with a focus on accuracy and accountability

Nice To Haves

Experience with job costing or project-based accounting environments preferred

Responsibilities

Review and interpret financial terms and conditions within contracts to ensure accurate execution and compliance
Monitor contract budgets, funding, and cost structures throughout the project lifecycle
Support financial tracking of contract performance and identify discrepancies
Coordinate billing schedules in alignment with contract terms and project milestones
Review and validate invoices to ensure accuracy and compliance with contractual requirements
Partner with Accounts Receivable (AR) and Accounts Payable (AP) to support timely billing and collections
Reconcile contract-related financial data within ERP and accounting systems
Process cost transfers and prepare journal entries to ensure accurate job costing
Assist in maintaining accurate financial records for all assigned projects
Set up new jobs/projects in the ERP system, ensuring proper cost structure and coding
Coordinate with Operations to enroll projects in CCIP/OCIP programs through third-party platforms
Manage Certificate of Insurance (COI) requests and track required endorsements for compliance
Collaborate with Operations to prepare and distribute change order documentation to Project Managers, Procurement, and subcontractors
Ensure adherence to internal financial policies, procedures, and audit requirements
Maintain organized and complete documentation to support audit readiness
Assist with internal and external audits related to contract financials