PROGRAM COORDINATOR

Arizona Department of Administration • Phoenix, AZ

1d • $60,000 - $75,000 • Remote

About The Position

Reporting directly to the Finance Leadership Team and the Finance Administrator,
the Finance and Business Operations Coordinator serves as the essential
operational link for the division, balancing rigorous technical compliance with
high-level administrative coordination to ensure the organization remains
"audit-ready" at all times. This role is responsible for the meticulous
management of records, contract folders, and internal control documentation in
strict accordance with retention rules and state regulations. The position is
grant-funded and employment is contingent upon the availability of funding.

Arizona’s Rural Health Transformation Program is supported by the Centers for
Medicare & Medicaid Services (CMS) of the U.S. Department of Health and Human
Services (HHS) as a part of a financial assistance award totaling
$166,988,955.92 with 100 percent funded by CMS/HHS. The contents are those of
the author(s) and do not necessarily represent the official views of, nor
endorsement, by CMS/HHS, or the U.S. Government.

This position may offer the ability to work remotely, within Arizona, based upon
the department's business needs and continual meeting of expected performance
measures.

The State of Arizona strives for a work culture that affords employees
flexibility, autonomy, and trust. Across our many agencies, boards, and
commissions, many State employees participate in the State’s Remote Work Program
and are able to work remotely in their homes, in offices, and in hoteling
spaces. All work, including remote work, should be performed within Arizona
unless an exception is properly authorized in advance.

Requirements

• Knowledge of: General office practices and procedures.
• Knowledge of: Generally Accepted Accounting Principles (GAAP); comprehensive knowledge of the principles, concepts, practices, methods and techniques of government accounting Internal control structures, and fiscal management.
• Knowledge of: Considerable knowledge of the methods and techniques of automated financial systems. Federal and State accounting laws, rules and procedures.
• Knowledge of: Comprehensive knowledge of reference materials such as federal regulations.
• Knowledge of: Arizona Revised Statutes, applicable agency manuals, and policies and procedures.
• Knowledge of: Understanding of Budget and state legislative process.
• Knowledge of: Federal, state, and local regulations related to economic development programs.
• Skill in: Strong analytical and problem-solving skills, with the ability to interpret complex financial data.
• Skill in: Proficiency in financial modeling, forecasting, and reporting tools (e.g., Excel, Power BI, or similar).
• Skill in: Excellent written and verbal communication skills, with the ability to present financial information clearly and concisely.
• Skill in: Strong organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.
• Ability to: Perform multiple tasks simultaneously with minimal supervision.
• Ability to: Organize own work, setting priorities and meeting critical deadlines.
• Ability to: Independently plan, organize, coordinate and perform work in various situations where numerous and diverse demands are involved.
• Ability to: Analyze and interpret fiscal data. Problem solve. Be flexible. Make sound judgments and decisions.
• Ability to: Work collaboratively with diverse stakeholders, including government agencies, community partners, and internal teams.

Nice To Haves

• Bachelor’s degree in Finance, Accounting, Economics, Business Administration, or a related field.
• Minimum of 2+ years of progressive experience in business operations, finance administration, or a legal/compliance support role, preferably within a public sector or government-contracting environment.

Responsibilities

• Contract & Grant Administration - Manages the full lifecycle of agency agreements, maintaining meticulous documentation for all executed contracts, amendments, and renewals. Proactively tracks end dates and deliverables to notify finance staff of upcoming deadlines, ensuring zero lapses in service or compliance. Maintains high data integrity by indexing and storing all documentation using standardized naming conventions for rapid retrieval during reporting cycles.
• Audit Readiness & Budget Support - The Coordinator provides vital fiscal oversight by managing financial documentation for state, federal, and internal auditors, ensuring all files remain "audit-ready" and compliant with SAAM retention rules. Beyond record-keeping, the role delivers high-level administrative support for budget meetings through complex scheduling, material distribution, and stakeholder coordination.
• Internal Controls & Compliance - The Coordinator maintains organizational integrity by ensuring a strict segregation of duties between administrative preparation and approval authority. In this role, the Coordinator develops divisional operational standards through SOPs and workflow charts while managing the full lifecycle of departmental records. These efforts ensure a transparent, legally compliant audit trail that adheres to state retention policies.
• General Financial Operations & Systems - The Coordinator manages the department’s digital infrastructure, overseeing the organization and security of shared drives to ensure team-wide accessibility and data integrity. Additionally, the Coordinator drives operational efficiency by designing professional templates, administrative forms, and standardized tools that ensure all departmental assets are uniform, user-friendly, and scalable.
• Strategic Communication & Coordination - Serving as the finance division’s central hub, the Coordinator manages shared communications to efficiently route vendor and internal inquiries. The role facilitates seamless operations by coordinating with agency staff to secure missing documentation and issuing critical deadline reminders for travel, procurement, and invoicing. Additionally, the Coordinator supports leadership through agenda preparation and ensures consistent, clear communication across the finance team.
• Other duties as assigned as related to the position

Benefits

• Sick leave
• Retirement plan
• Health and dental insurance
• Vacation with 10 paid holidays per year
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• For a complete list of benefits provided by The State of Arizona, please visit our benefits page
• By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive.
• Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level