Finance Assistant

Posted Companies

1d • Remote

About The Position

Posted Companies operates three divisions—TradePosted, PostedPM, and GuidePosted—delivering commercial facility maintenance, refresh remodels, national rollouts, and large-scale construction projects nationwide. We operate in an execution-driven environment where field safety, schedule certainty, cost control, and quality workmanship are the standard.

The Part-Time Finance Assistant is a fully remote position responsible for submitting invoices generated from dispatch software into client billing or accounting systems and reviewing invoices in QuickBooks for accuracy and completeness. This role is task-focused and suited for a highly detail-oriented individual who can work independently while adhering to established invoice procedures and deadlines.

Requirements

• High school diploma or equivalent required
• Prior experience with invoicing, accounts receivable, or administrative finance work preferred
• Working knowledge of QuickBooks Online preferred
• Basic understanding of invoicing and accounting processes
• Strong attention to detail and accuracy
• Accurate data entry and invoice review
• Strong time management and ability to meet deadlines independently
• Proficiency in basic computer applications (email, Excel, document management systems)
• Ability to follow defined processes and checklists
• Comfortable working remotely with minimal supervision
• Reliable internet connection
• Ability to securely access company and client systems
• Compliance with confidentiality and data protection policies

Responsibilities

• Submit invoices from dispatch or operational software into client billing or accounting platforms
• Review invoices in QuickBooks to confirm accuracy, completeness, and correct customer and job details
• Verify invoice amounts, dates, and supporting information
• Identify and communicate invoice discrepancies, missing data, or errors to the finance team
• Maintain organized electronic records of invoices and supporting documentation
• Follow company invoicing procedures, internal controls, and data security requirements
• Coordinate with operations and/or finance staff to resolve invoice-related issues
• Ensure invoices are processed on time in alignment with weekly or monthly billing schedules
• Assist with other finance-related or administrative tasks as needed.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED