Finance Assistant

ADVANCE KIDS GROUP•Rancho Cordova, CA

26d•$20 - $25•Onsite

About The Position

Join a team that changes lives every day. At Advance Kids, we believe every individual deserves the opportunity to live a meaningful, fulfilling life. For more than 25 years, we have provided innovative residential, clinical, educational, and crisis intervention services for children, teens, and adults with autism spectrum disorder and developmental disabilities. Our mission is simple: to improve quality of life through compassionate, individualized support and evidence-based care. We are seeking a dedicated Finance Assistant to support our Finance Department. This is an opportunity to work alongside a collaborative leadership team that values integrity, accountability, professionalism, and operational excellence. In this role, you'll help ensure the financial health of the organization while supporting the programs that make our mission possible.

Requirements

High school diploma or equivalent
Minimum of five (5) years of bookkeeping and/or accounting experience
Strong working knowledge of QuickBooks
Proficiency in Microsoft Office, including Excel and Word
Experience processing accounts payable, accounts receivable, payroll, and bank reconciliations
Excellent organizational, analytical, and problem-solving skills
Strong written and verbal communication skills
Ability to maintain strict confidentiality
Ability to prioritize competing responsibilities and meet deadlines
Professional demeanor with excellent interpersonal skills
Ability to sit, stand, reach, stoop, and move throughout an office environment
Ability to lift and carry up to 30 pounds
Normal visual, hearing, and verbal communication abilities
Ability to work extensively on a computer
Ability to travel locally by automobile as needed
Successful criminal background check
Reference verification
Education verification

Responsibilities

Process daily accounts payable, accounts receivable, and general ledger transactions using QuickBooks
Maintain accurate financial records and ensure accounting system integrity
Analyze vendor invoices and expense reports, assigning appropriate accounts and departments
Process vendor payments and resolve invoice, contract, and payment discrepancies
Reconcile vendor and customer accounts
Prepare monthly bank reconciliations for multiple accounts
Prepare bank deposits
Maintain petty cash and related records
Process semi-monthly payroll accurately and on time
Prepare final paychecks for employee terminations
Generate payroll reports and post payroll journal entries
Process employee expense reimbursements
Respond to employee payroll and billing questions
Prepare and submit 401(k) contributions
Verify employee benefit deductions and communicate discrepancies with Human Resources
Support the CFO with correspondence, document preparation, research, and information gathering
Prepare reports and other financial documentation
Coordinate general office administrative functions, including filing, copying, mailing, and record management
Answer and route incoming phone calls professionally
Maintain accounting files and annual record archiving
Set up accounting files for each new fiscal year
Maintain the highest level of confidentiality regarding company, employee, and client information
Prioritize multiple projects while meeting deadlines
Demonstrate accountability, professionalism, adaptability, and collaborative teamwork
Perform additional duties as assigned