FINANCE ASSISTANT

ADVANCE KIDS GROUP•Rancho Cordova, CA

4d•$20 - $25•Onsite

About The Position

The Finance Assistant will be responsible for daily input of receivables, payables, and general ledger transactions in QuickBooks, ensuring the accuracy of the accounting system. This role involves analyzing AP invoices and expense reports, processing vendor payments, verifying federal ID numbers, and resolving discrepancies. The Finance Assistant will also prepare monthly bank reconciliations, manage petty cash, process semi-monthly payroll, and handle employee expense reports. Additionally, the position oversees general office coordination, answers phones, maintains accounting files, and supports executive functions by drafting correspondence and collecting information. The role requires maintaining confidentiality, archiving files annually, and performing other duties as assigned.

Requirements

Minimum of a high school diploma required
5+ years bookkeeping/accounting experience
Strong knowledge of QuickBooks, MS Office, including Word and Excel
Ability to be detail oriented with few errors
Ability to stay focused without being easily distracted
Checks own work for accuracy
Excellent organizational skills are required
Ability to be honest and has internal guiding principals that are not compromised
Treats others with respect
Represents self and company in a professional manner
Understands and adheres to all company policies and procedures
Excellent communication skills including writing skills and demonstrated ability to structure large amounts of information in a written document that is clear and easy to understand
Effective interpersonal communications with staff at all levels
Respond to emails and phone calls in a timely manner (within 48 hours when not on LOA or sooner if urgent)
Direct all concerns/problems to the CFO
Communication that involves informing or seeking of approval should be submitted to the CFO
Information that is of confidential nature is never to be discussed with others without the approval of the CFO
Ability to build positive business relationships with others through good interpersonal and group communication skills
Maintains a positive attitude
Ability to be adaptable and flexible, embrace change and see it as an opportunity
Welcomes and applies feedback to improve performance
Every team member is 100% accountable to the team
Accept responsibility for your respective contributions to the failures and errors of the team
Refrain from assuming that he/she knows the intention of another member
Concentrate efforts on solutions and refrain from complaining, finger pointing, and passing on of accountability
Ability to follow directions and to set and achieve goals
Notifies director(s) when there is a lack of progress or significant gains
Ability to handle team conflict
Ability to work collaboratively with others
Respect the opinions and positions of fellow team members
Allow others to speak freely and respectfully before commenting or responding
Ability to wade through information, comprehend what’s relevant, make a well-considered decision, and take action based on that decision
Intelligence, Basic Problem Solving Skills, Critical Thinking Skills, Creative Thinking Skills, Ability to Learn, Absorptive Capacity
Ability to Prioritize, Complex Problem Solving Skills, Adaptability
Communication Skills, Social Awareness Skills, Social Judgment Skills, Collaboration Skills, Relationship Building Skills, Multicultural Awareness and Sensitivity
Must be able to pass criminal background check; reference checks; education verification
Must have reliable means of transportation
Availability to work a minimum of 32-40 hours per week

Nice To Haves

Prior supervisory experience is not required

Responsibilities

Daily input of receivables, payables and general ledger transactions in QuickBooks; maintains accuracy of accounting system
Analyze AP invoice and expense reports; post expenses by account and department
Process vendor payments; verify federal ID numbers; prepare checks; resolve contract, invoice, or payment discrepancies and documentation; insure that credits are received and accounted for
Verify vendor and customer accounts by reconciling monthly statements and related transactions
Prepare monthly bank reconciliations for multiple accounts
Prepare bank deposits
Maintain petty cash and record transactions
Process semi-monthly payroll ; process and prepare employee termination checks as needed; generate payroll reports for reporting purposes; prepare and post semi-monthly payroll journal entries
Verify employee expense reports; record reimbursements through payroll or accounts payable
Address employee questions/concerns regarding paychecks and billing procedures
Prepare 401k contributions and remit online
Verify employee contribution amounts when health/dental/vision invoices are received. Notify Director of HR of any discrepancies
Produce miscellaneous reports and documents
Oversee all aspects of general office coordination. Duties including but not limited to, copying, faxing, mailing and filing
Answer phones and directs all incoming calls to appropriate party promptly and efficiently
Set up and maintain all accounting related files
Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
Maintains client, staff, and company confidentiality
Annually: Archive files for year and send to storage
Annually: Set up files for new year
Other duties as assigned