Finance Assistant

Buss Ford Lincoln • McHenry, IL

1d • Onsite

About The Position

The Finance Assistant provides essential administrative and clerical support to the Finance & Insurance (F&I) department. This role is focused on the "behind-the-scenes" documentation and processing required to finalize vehicle sales, ensuring all paperwork is accurate, compliant, and submitted to lenders in a timely manner.

Requirements

• Exceptional precision is required; a single missing signature or incorrect number can delay dealership funding.
• Ability to manage multiple "deals" simultaneously in a fast-paced environment with strict deadlines.
• Professional verbal and written skills for interacting with sales staff, office management, and bank representatives.
• Comfortable using dealership software (e.g., CDK, Reynolds & Reynolds, or Dealertrack) and standard office suites (Microsoft Excel/Word).
• Must be able to handle sensitive financial data with the highest level of confidentiality and ethics.

Nice To Haves

• High school diploma or equivalent (Associate’s degree in Business or Finance is a plus).
• Previous experience in an administrative role, preferably within the automotive industry or a lending environment.
• Basic understanding of automotive titling and registration processes.

Responsibilities

• Review all sales contracts and lease agreements for accuracy, completeness, and compliance with state and federal regulations.
• Organize and maintain "deal jackets," ensuring every required document (titles, proofs of insurance, credit applications) is present and signed.
• Package and submit finance "contracts in transit" (CIT) to various lending institutions and track their status to ensure prompt funding.
• Accurately input customer and vehicle information into the Dealership Management System (DMS) and various lender portals.
• Manage high-volume filing, scanning, and mailing of sensitive financial documents while maintaining strict data privacy standards.
• Research and resolve any documentation discrepancies or "kickbacks" from lenders to prevent delays in funding.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED