Finance Assistant

International Brotherhood of Teamsters•Washington, DC

19d•$68,000 - $71,000•Onsite

About The Position

The International Brotherhood of Teamsters (IBT) is seeking a Finance Assistant to work in the union’s Education Department. The Teamsters Union is the largest and diverse union in the country with over 1.3 million members. For over a century, the Teamsters Union has been standing up for working people. Beyond freight drivers and warehouse workers, the Teamsters represents workers in virtually every occupation imaginable.

Requirements

Associate's degree in accounting preferred, or a minimum of two years of hands-on experience in an Accounts Payable environment
Proficiency in QuickBooks software and Microsoft Office
Knowledge of accounting software is required.

Responsibilities

Audits, reconciles, and codes invoices and disbursement payment requests submitted to the IBT Worker Training Program (IBTWTP).
Verifies accuracy of computations.
Verifies that all transactions have the proper approvals and proper documentation in accordance with IBT, IBTWTP, and active grants policies and procedures.
Communicates with training centers to obtain supporting documentation or clarification required for invoice processing.
Accurately records and tracks invoices into the appropriate accounting software.
Accurately reconciles all grant-related charges associated with IBT-issued Visa cards, rental car services, and airline travel.
Aids in the training and onboarding of new IBT WTP staff.
Reviews and verifies student data entered in the Data Management System for accuracy and completeness; forwards class related paperwork to the Program Assistants upon confirmation.
Aids the Accounting Department with all financial matters pertaining to grants.
Assists Program Manager with IBT WTP contract renewals.
Maintains and tracks the Program Office grant-funded equipment inventory; ensuring all equipment is in proper working condition, updated with current software; tracks and records all outgoing and incoming grant-funded equipment.
Annually reviews grant-funded equipment to determine eligibility for disposal or recycling, secures necessary approvals, and arranges equipment pickup through the IS Department.
Prepares special reports and projects assigned by the Director, Program Manager, or designee.
Assists in annual archival process for grant-year billings.
Assists Program Manager with tracking and filing approved work- and travel authorizations for consultants and contractors.
Adheres to all Education Department and IBT WTP organizational policies and procedures.
Performs all other duties or responsibilities as related to the position and assigned by the Director, Program Manager, or designee.
Works closely with IBT Accounting staff to facilitate an efficient and effective program.