Finance Assistant

ACTFL•Alexandria, VA

3d•$20 - $25•Hybrid

About The Position

We are seeking a detail-oriented Finance Assistant to support our accounting team with day-to-day financial operations. This role focuses primarily on Accounts Payable (AP) and Accounts Receivable (AR) data entry. The ideal candidate is organized, reliable, and comfortable working with financial data in a fast-paced environment.

Requirements

1–3 years of experience in AP/AR or general accounting
Strong analytical, planning, and organizational skills
Working knowledge of Generally Accepted Accounting Principles
Self-starter with the ability to work independently and manage priorities in a remote environment
Highly organized with strong accountability and follow-through
Ability to handle sensitive financial information confidentially

Nice To Haves

Associate’s degree in accounting, finance, or related field
Experience with Intacct/Sage, Stripe, Ramp, and iMIS

Responsibilities

Review and process all vendor invoices accurately and in a timely manner
Match purchase orders, invoices, and receipts
Prepare and execute payment runs (checks, ACH, wire transfers)
Maintain vendor records and respond to vendor inquiries
Generate and issue customer invoices
Monitor incoming payments and follow up on outstanding balances
Apply payments to customer accounts and reconcile discrepancies
Assist with collections as needed
Retrieve and process daily lockbox payments
Post customer payments in the accounting system
Reconcile lockbox reports with internal records
Enter financial data into accounting systems with high accuracy
Maintain organized and up-to-date financial records
Prepare month end close AP and AR schedules.
Monitor finance inbox and respond to vendor and employee inquiries in a timely manner.
Reviews, records, and reports financial transactions in accordance with established accounting principles (Generally Accepted Accounting Principles - GAAP), policies, and objectives.
Monitor policies, procedures and controls relating to finance roles and functions.
Identify and suggest improvements and efficiencies to finance processes.
Ensure compliance with federal and state reporting requirements.
Assist Finance Manager as needed.